Remote Administrative Specialist: Calendar & Travel Pro

Meta; Trenton (NJ); A distancia; USD 68.000 - 101.000; Jornada completa

Descripción de la vacante

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program. This role will support high-volume calendaring, travel planning, and expense reporting for multiple clients.

The position is full-time and offers remote support to clients across Meta's locations. You will manage complex calendars for several executives, coordinate meetings, and handle travel arrangements via Concur.

Formación

• 3+ years of high-volume coordination experience.
• 3+ years of administrative support to 2+ executives.
• 3+ years of calendar management for multiple executives.
• Experience with Microsoft Office and Google Suite.

Responsabilidades

• Provide remote high-volume calendaring, travel, and expense support.
• Provide Administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support.
• Partner with clients and other Administrative Assistants for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope of support within agreed-upon service level agreements.
• Educate and inform clients on program goals, scope and service level agreements.
• Draft and send communications to clients about transitions or changes in support.
• Provide coverage support for Admin Specialist colleagues.
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing.

Conocimientos

High-volume coordination

Executive support

Calendar management

Travel coordination

Communication skills

Herramientas

Microsoft Office

Google Workspace

Concur

Descripción del empleo

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program. This role will support high-volume calendaring, travel planning, and expense reporting for multiple clients.

The position is full-time and offers remote support to clients across Meta's locations. You will manage complex calendars for several executives, coordinate meetings, and handle travel arrangements via Concur.