Remote Global Administrative Specialist: Calendar & Travel Pro

Meta; Jackson (MS); A distancia; USD 68.000 - 101.000; Jornada completa

Descripción de la vacante

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. This is a full-time position offering exposure to enterprise-level operations, opportunities to optimize workflows with AI tools, and

Formación

• 3+ years of relevant high-volume coordination experience.
• 3+ years of relevant experience providing administrative support to 2 or more executives.
• 3+ years of relevant experience managing calendars for 2 or more executives.
• Experience prioritizing multiple tasks and activities.
• Experience with Microsoft Office, Google Suite, Concur or similar programs.
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action.

Responsabilidades

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple clients
• Schedule internal and external meetings for multiple clients
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support
• Partner with clients and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to clients
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform clients on program goals, scope and service level agreements
• Draft and send communications to clients about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Conocimientos

High-volume coordination

Executive support

Calendar management

Task prioritization

Microsoft Office

Google Workspace

Concur

Judgment & discretion

Herramientas

Concur

Descripción del empleo

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. This is a full-time position offering exposure to enterprise-level operations, opportunities to optimize workflows with AI tools, and