Remote Admin & Gifting Coordinator

RemoteJobsOne; Philadelphia (Philadelphia County); Remote; USD 21,000 - 41,000; Full time

Job summary

RemoteJobsOne in the United States is seeking a proactive Virtual Assistant to support day-to-day operations across a distributed team. You’ll handle general administrative work, team logistics, and gifting for internal team and clients.

You should be resourceful, detail-oriented, and capable of taking ownership with minimal direction. The role offers a fully remote arrangement with a focus on independent work in a fast-paced environment.

Qualifications

• 3+ years in administrative support, operations, or similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment with sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.

Skills

Attention to detail

Communication skills

Ownership and reliability

Time management

Research skills

Problem solving

Independent worker

Discretion

Job description

RemoteJobsOne in the United States is seeking a proactive Virtual Assistant to support day-to-day operations across a distributed team. You’ll handle general administrative work, team logistics, and gifting for internal team and clients.

You should be resourceful, detail-oriented, and capable of taking ownership with minimal direction. The role offers a fully remote arrangement with a focus on independent work in a fast-paced environment.