Remote Administrative & Operations Specialist

SOLV Energy, Inc.; New Jersey; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Vacation, sick and holiday pay

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant to support the Services and Field Operations teams. This role is fully remote and will handle clerical tasks and coordination activities.

The candidate will manage communications, processing paperwork, and assist with department accounting and travel arrangements, while maintaining organized records and ensuring smooth operations.

Qualifications

• High school diploma or GED required.
• Computer experience and facilities ticketing experience preferred.
• Effective communication and interpersonal skills.
• Strong organizational skills with ability to manage multiple tasks with problem-solving ability.
• Excellent written and verbal English language communication skills, professional email and telephone manner.
• Reliability, dependability, and flexibility.

Responsibilities

• Maintain professional conduct with clients and employees.
• Process warranty paperwork: track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversee tool requests and tool inventory including PPE requests.
• Submit maintenance requests and coordinate repairs with vendors.
• Coordinate division/department support activities and liaise with other divisions.
• Create shipping labels, schedule pickups, and track packages.
• Manage travel arrangements: airfare, car rental, hotel, conferences, off-site visits.
• Update/distribute department communications.
• Assist with department accounting and invoice information/coding as needed.
• Coordinate events and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain and update files, databases, records and other documents.

Skills

Effective communication

Organizational skills

Multitasking

Professional email/phone manners

Reliability & flexibility

Education

High School Diploma or GED

Job description

SOLV Energy, Inc. is seeking an Administrative Assistant to support the Services and Field Operations teams. This role is fully remote and will handle clerical tasks and coordination activities.

The candidate will manage communications, processing paperwork, and assist with department accounting and travel arrangements, while maintaining organized records and ensuring smooth operations.