Remote Administrative Specialist – Energy & Field Ops

SOLV Energy; Connecticut; Remote; USD 35,000 - 43,000; Full time

Job summary

SOLV Energy, Inc. is seeking an Administrative Assistant to perform a variety of clerical and office tasks in support of the Services, Field Operations Department.

The role is fully remote, with location expectations discussed during the interview process. The position involves handling travel arrangements, expense reports, department communications, and coordination of vendors, shipments, and office paperwork.

Qualifications

• High School Diploma or GED required.
• Computer experience and facilities ticketing experience preferred.
• Effective communication and interpersonal skills.
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability.
• Effective written/verbal English language communication skills, professional email and telephone manner.
• Reliability, dependability, and flexibility.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversight and management of tool requests and tool inventory including new hire and PPE requests.
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors.
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments.
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages.
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits.
• Update/distribute department communications.
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding).
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain, and update files, databases, records, and/or other documents as needed.
• Other responsibilities as assigned.

Skills

Communication

Organizational skills

Interpersonal skills

Written/verbal English

Reliability

Education

High School Diploma or GED

Tools

Computer skills

Facilities ticketing system

Job description

SOLV Energy, Inc. is seeking an Administrative Assistant to perform a variety of clerical and office tasks in support of the Services, Field Operations Department.

The role is fully remote, with location expectations discussed during the interview process. The position involves handling travel arrangements, expense reports, department communications, and coordination of vendors, shipments, and office paperwork.