Remote Administrative Specialist – Field Operations

SOLV Energy, LLC; California; Hybrid; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

SOLV Energy is seeking an Administrative Assistant to support the Services and Field Operations departments. This fully remote position allows work from anywhere in the United States with interview-determined location expectations.

The candidate will demonstrate strong communication, organizational, and multitasking skills, handling clerical tasks, travel arrangements, expense reporting, and basic accounting support for the team.

Qualifications

• High school diploma or GED required.
• Experience with facilities ticketing preferred.
• Strong written and verbal English communication.
• Reliable, dependable and flexible.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversight and management of tool requests and tool inventory including new hire and PPE requests.
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors.
• Coordinate and perform a range of division/department support activities; liaise with other divisions/ departments.
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages.
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits.
• Update/distribute department communications.
• Assist with department accounting (involves working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding).
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain, and update files, databases, records, and/or other documents as needed.
• Other responsibilities as assigned

Skills

Communication skills

Organizational skills

English proficiency

Reliability

Education

High school diploma

Tools

Ticketing systems

Job description

SOLV Energy is seeking an Administrative Assistant to support the Services and Field Operations departments. This fully remote position allows work from anywhere in the United States with interview-determined location expectations.

The candidate will demonstrate strong communication, organizational, and multitasking skills, handling clerical tasks, travel arrangements, expense reporting, and basic accounting support for the team.