Remote AI Operations & Executive Support VA Expert

Freelancing; United States; Remote; USD 30,000 - 60,000; Part time

Job summary

We are seeking highly organized Virtual Assistants to support executive workflows, operations, and AI evaluation initiatives. This fully remote role focuses on coordinating information, managing priorities, conducting research, and ensuring operational excellence across distributed teams.

As an independent contractor in the United States, you will support executives, founders, and leaders with calendar management, communications, and documentation while leveraging tools such as Google Workspace,

Qualifications

• 2+ years of experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, Administrative Assistant, or similar role.
• Exceptional written and verbal English communication skills.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Demonstrated experience supporting executives, founders, consultants, or business leaders.
• High attention to detail and ability to identify inconsistencies or missing information.
• Comfortable working independently in a fully remote environment.
• Proficiency with tools such as Google Workspace, Microsoft Office, Notion, Slack, Zoom, Airtable, Asana, ClickUp, or similar platforms.
• Reliable internet connection and ability to maintain consistent availability.
• Strong judgment, discretion, and professionalism when handling confidential information.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Draft, proofread, and manage professional email communications.
• Conduct internet research and synthesise findings into concise reports and recommendations.
• Organise documents, databases, spreadsheets, and internal knowledge repositories.
• Track action items, follow‑ups, and project deliverables to ensure timely completion.
• Prepare presentations, meeting agendas, summaries, and executive briefings.
• Coordinate travel arrangements, logistics, and scheduling when required.
• Perform data entry, quality assurance, and operational support tasks with high accuracy.
• Support AI research and evaluation workflows by reviewing outputs, documenting observations, and following structured processes.
• Handle sensitive information with professionalism and strict confidentiality.

Skills

Calendar management

Email & communication

Research & reporting

Documentation & organization

Prioritization & task management

Confidentiality & discretion

Independent remote work

Tools

Google Workspace

Microsoft Office

Notion

Slack

Zoom

Airtable

Asana

ClickUp

Job description

We are seeking highly organized Virtual Assistants to support executive workflows, operations, and AI evaluation initiatives. This fully remote role focuses on coordinating information, managing priorities, conducting research, and ensuring operational excellence across distributed teams.

As an independent contractor in the United States, you will support executives, founders, and leaders with calendar management, communications, and documentation while leveraging tools such as Google Workspace,