Remote Administrative Coordinator (Grants & Donor Ops)

Catoctin Land Trust; Frederick (MD); Hybrid; USD 18,000 - 28,000; Part time

Job summary

Catoctin Land Trust seeks a part-time Administrative Assistant to support grant reporting, data entry and day-to-day operations from a remote setting with occasional meetings in Frederick, MD.

You will coordinate invoices, fundraising communications, donor acknowledgments and CRM data entry, while supporting management and staff with calendar management and event planning. Strong organizational skills and reliable, self-directed work are essential.

Qualifications

• Available 20-25 hours/week.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Detail-oriented with a high level of accuracy in work.
• Self-directed, reliable, and able to meet deadlines.
• Able to take ownership of projects and collaborate with others.
• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and Google Drive applications.
• Experience working with CRMs or comfort in learning (Little Green Light).
• Some financial background preferred due to invoicing and spreadsheets, but not required.
• Remote position with a few in-person meetings in Frederick, MD.

Responsibilities

• Assist with the fulfillment of grant reporting requirements.
• Serve as primary contact for State of MD grant contracts, responding to/forwarding requests.
• Collect invoices, receipts, and proof of payment to match bank statements and submit to granting agencies.
• Process and track payments; enter data into CRM.
• Generate and send donor acknowledgement letters.
• Assist with newsletter and donor acquisition printing and mailings.
• Provide administrative support to management and staff.
• Arrange internal/external meetings and coordinate events; maintain calendars.

Skills

Organizational skills

Attention to detail

Self-directed

Reliable

Meet deadlines

Ownership & collaboration

Excellent communication

CRM experience

Financial basics

Tools

Microsoft Office

Google Drive

CRM software (Little Green Light)

Job description

Catoctin Land Trust seeks a part-time Administrative Assistant to support grant reporting, data entry and day-to-day operations from a remote setting with occasional meetings in Frederick, MD.

You will coordinate invoices, fundraising communications, donor acknowledgments and CRM data entry, while supporting management and staff with calendar management and event planning. Strong organizational skills and reliable, self-directed work are essential.