Grants Associate

Mid Atlantic Arts; Baltimore (MD); Hybrid; USD 46,000 - 62,000; Full time

Job summary

Mid Atlantic Arts invites an organized Grants Associate to join our team in a hybrid/remote capacity. Reporting to the Grant Manager, you will manage post-award inquiries, documents like Grant Agreements and final reports, and coordinate bi-weekly payments and data transfers between grants management and finance systems.

The ideal candidate has 2+ years in nonprofit grants administration, strong communication, and meticulous data skills.

Qualifications

• At least two years of relevant work experience in nonprofit administration, grants administration, or fundraising.
• Experience with grants management systems (GMS) and CRM systems is preferred.
• Proficiency with Microsoft Office suite and data handling.

Responsibilities

• Act as primary contact for grantees on post-award inquiries and issues.
• Coordinate submission of required materials including Grant Agreements and final reports.
• Review agreements for accuracy and coordinate revisions with grantees.
• Maintain electronic grant files and support bi-weekly grant payments.
• Assist with eligibility reviews and data cleanup in systems.
• Test templates for applications, agreements, and reports to ensure usability.
• Produce and reconcile data transfers between grants management and finance systems.

Skills

Data-driven

Attention to detail

Cross-department collaboration

Strong communication

Process improvement

Tools

CRM systems

GMS (SmartSimple)

Salesforce

Microsoft Office

Word

Excel

Outlook

SharePoint

Job description

Mid Atlantic Arts is excited to welcome an enthusiastic Grants Associate to join our organization. Reporting directly to the Grant Manager, this role serves as the primary contact for grantees regarding post-award inquiries and issues, managing communications for the submission of required documents, such as Grant Agreements and final reports. Key responsibilities include reviewing and coordinating revisions of submitted agreements, maintaining electronic grant files, compiling documentation for bi-weekly grant payments, and assisting with eligibility reviews. The role involves maintaining grantee contact information, performing data cleanup, testing system templates, and ensuring accurate data file transfers between grants management and finance systems.

Position Responsibilities

• Act as the primary contact for grantees regarding post-award inquiries and issues related to their grants or the cloud-based grants management system.
• Coordinate communications with grantees for submitting required materials, including signing Grant Agreements and submitting contracts and final reports.
• Review submitted agreements and contracts for accuracy and completeness, coordinating revisions with grantees as needed.
• Maintain electronic grant files.
• Compile documentation for the accounting department to facilitate bi-weekly grant payments.
• Assist with eligibility reviews.
• Maintain and update grantee contact and organization information in the grants management system, coordinating with other departments as necessary.
• Perform light maintenance and data cleanup in the grants management system.
• Assist in testing templates for applications, agreements, and final reports to ensure user experience and grants management system functionality.
• Produce, review, and process files for data transfers between the grants management and finance systems.
• Aid in reconciling payments between the grants management and finance systems.

Qualifications

• We seek candidates who possess some or all of the following qualities. An exact match is not required; if you believe your professional or life experience is a good fit for the Grants Associate position, we encourage you to apply and share more about your background in your cover letter.
• At least two years of relevant work experience, preferably in nonprofit administration, grants administration, or fundraising/development.
• Proficiency with database software, such as customer relationship management (CRM) systems and grants management systems (GMS). We use SmartSimple as our GMS and are implementing Salesforce as our CRM.
• Intermediate proficiency with Microsoft Office products (Word, Excel, Outlook, SharePoint) or similar software.
• Data-driven and process-oriented, with a strong attention to detail while keeping the big picture in mind.
• Enthusiasm for collaboration across departments.
• A passion for learning, iteration, and continuous process improvement.
• Strong communication skills.
• A desire to contribute to a workplace culture of authenticity, effectiveness, and inclusion, with an optimistic and abundance mindset.

This is a Hybrid/Remote! (Preferred: Baltimore/DC Area): Embrace the freedom to work in a way that suits you best! This position offers a dynamic hybrid/remote work arrangement, allowing you to strike the perfect balance between professional excellence and personal well-being. Candidates must reside in the Mid-Atlantic region. The region includes New York, New Jersey, Pennsylvania, Delaware, Maryland, Virginia, West Virginia, District of Columbia, the US Virgin Islands and Puerto Rico. While we welcome talent from the Mid Atlantic area, we prefer candidates who reside in the Baltimore/DC area. Join us and let your career flourish, all while enjoying the flexibility of a hybrid work environment!