Grants Admin Assistant (Part-Time, Remote)

Fidelity Partners; Bethesda (MD); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive pay

Benefits package

Career growth

Job summary

Fidelity Partners in Bethesda, MD is seeking an Administrative Assistant III to support the Grants Management Office with data collection, analysis, and reporting.

Proficiency in MS Word, Excel, Outlook, and databases is required, including strong written and verbal communication, analytical skills, and meticulous organization. The role is part-time (20 hours/week) with potential telework as needed, and involves coordinating meetings and preparing travel and procurement documentation.

Qualifications

• Possession of a college degree or a high school diploma and four years of related work experience.
• Expertise with Microsoft Office Suite (MS Word, Excel, Outlook) and databases.
• Strong communications skills, both oral and written.
• Excellent analytical, organizational, and time management skills.
• Knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.).
• Knowledge of personal computers, including experience in using word-processing, spreadsheets, and database software, is required to enter and retrieve computerized data and prepare correspondence and reports.
• Good writing, grammar, spelling, and punctuation skills.

Responsibilities

• Place orders for supplies and assist with travel arrangements.
• Contact grantees to request late applications.
• Review and resolve all outstanding Closeout Issues with FIC grants.
• Arrange Meetings for the Grants Staff.
• Assist with Data Calls from the Office of the Director.
• Check to see if grants need to have their SAM registration updated.
• Triage (request information) for competing grants.
• Provide documentation that supplies and travel arrangements were made.
• Document shows how and when grantees were requested for late applications.
• Provide documentation that the contractor arranged Meetings for the Grants Staff.
• Provide documentation that the contractor assisted with Data Calls from the OD.
• Provide documentation that the contractor triaged (requested information) for competing grants.
• Computer-generated work, including preparing a variety of office documents such as correspondence, travel authorizations/vouchers, professional service orders, documents, reports, memoranda, procurement orders, and other program-related forms; maintain calendars; perform data entry; develop and maintain various spreadsheets; maintain office records; help track expenses.

Skills

Strong communication skills

Written communication

Analytical abilities

Organizational skills

Time management

Attention to detail

Education

College degree or high school diploma + 4 years related experience

Tools

MS Word

Excel

Outlook

Databases

Job description

Fidelity Partners in Bethesda, MD is seeking an Administrative Assistant III to support the Grants Management Office with data collection, analysis, and reporting.

Proficiency in MS Word, Excel, Outlook, and databases is required, including strong written and verbal communication, analytical skills, and meticulous organization. The role is part-time (20 hours/week) with potential telework as needed, and involves coordinating meetings and preparing travel and procurement documentation.