Remote Administrative Coordinator

Sales Match; Phoenix (AZ); Remote; USD 43,000 - 62,000; Full time

Benefits offered by this job

Fully remote

Onboarding and training

Regular check-ins

Health coverage

401(k)

Maternity leave

Bonus opportunities

Job summary

Sales Match is hiring an Office Coordination Associate to streamline calendars, manage meeting logistics, and track progress on admin requests. This fully remote role supports colleagues by organizing information and ensuring timely updates within the admin team.

The position requires a reliable home workspace, strong written and verbal communication, and the ability to handle multiple requests while meeting deadlines. A 40-hour weekly commitment and US work authorization are required.

Qualifications

• High school diploma or equivalent.
• No experience required; related office coordination/admin task support preferred.
• Familiar with calendars, meeting invites, and task tracking.
• Basic ability to use Microsoft 365, Zoom and Airtable; willing to learn workflows.
• Strong written and verbal communication for confirming requests and updates.
• Ability to organize competing requests and seek guidance when priorities are unclear.
• Reliable computer, high-speed internet, and quiet private workspace.
• 40-hour weekly commitment and US work authorization.

Responsibilities

• Review incoming requests in a shared email queue and confirm requester, deadline, and outcome.
• Check meeting requests for details and prepare calendar invitations in Microsoft 365.
• Coordinate virtual meetings and share invitations with participants.
• Prepare meeting agendas and arrange supporting materials for discussions.
• Record status, owners, due dates, and actions using Airtable.
• Monitor open requests and send follow-up messages as needed.
• Elevate unclear or out-of-procedure requests to the team lead.
• Update administrative instructions and ensure links and contact details are current.
• Close completed requests and hand off remaining tasks as directed.
• Maintain quality with accurate calendars, timely responses, and proactive follow-ups.

Skills

Clear written communication

Verbal communication

Time management

Multi-tasking

US work authorization

Education

High school diploma or equivalent

Tools

Microsoft 365

Zoom

Airtable

Job description

Sales Match is hiring an Office Coordination Associate to streamline calendars, manage meeting logistics, and track progress on admin requests. This fully remote role supports colleagues by organizing information and ensuring timely updates within the admin team.

The position requires a reliable home workspace, strong written and verbal communication, and the ability to handle multiple requests while meeting deadlines. A 40-hour weekly commitment and US work authorization are required.