Remote Administrative Assistant: Calendar, Minutes & Coordination

Talentoma; Georgia; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Administrative Assistant to provide everyday administrative support within a remote Georgia team. The role involves reviewing requests, maintaining calendars, taking meeting minutes, and coordinating with organizers to ensure timely follow-ups.

This desk-based, fully remote position requires a 40-hour workweek and dependable home setup. Responsibilities include managing email requests, updating calendars in Outlook, preparing agendas in Word, and organizing materials in

Qualifications

• High school diploma or equivalent.
• No experience required; related administrative support or remote coordination experience preferred.
• Familiarity with word processing, shared online folders, and calendar tools.

Responsibilities

• Review incoming administrative requests in a shared email inbox, identify the requested action, and place each item in the team's task list.
• Check requests for missing dates, attendee names, meeting purpose, and required materials before confirming the next administrative step with the requester.
• Update meeting calendars using a Scheduling and calendar such as Microsoft Outlook, checking attendee availability and flagging conflicting invitations before sending updates.
• Prepare meeting agendas using a word processing software such as Microsoft Word, arranging approved topics and confirming the order with the meeting organizer.
• Assemble approved meeting materials in a cloud storage platform such as Google Drive, checking that links open and intended participants can locate them.
• Take concise meeting minutes that identify decisions, assigned actions, and target dates, then share the draft with the organizer for review.
• Enter confirmed request details and status updates in the team's task list, keeping descriptions consistent and correcting errors when reliable information becomes available.
• Follow up with colleagues when requested information or assigned actions remain outstanding, noting responses and keeping the original requester informed about progress.
• Refer competing priorities, unresolved calendar conflicts, and unclear instructions to the administrative team lead rather than making decisions outside the assistant's assigned scope.
• Close completed requests after confirming the outcome; quality is judged through accuracy, turnaround, complete notes, and dependable follow-up against team expectations.

Skills

Attention to detail

Email communication

Calendar management

Meeting minutes

Word processing

Cloud storage

Team coordination

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Google Drive

Job description

Talentoma is seeking an Administrative Assistant to provide everyday administrative support within a remote Georgia team. The role involves reviewing requests, maintaining calendars, taking meeting minutes, and coordinating with organizers to ensure timely follow-ups.

This desk-based, fully remote position requires a 40-hour workweek and dependable home setup. Responsibilities include managing email requests, updating calendars in Outlook, preparing agendas in Word, and organizing materials in