Remote Administrative Coordinator - Scheduling & Docs

Precision Scheduling, Inc.; Illinois; Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid time off

Paid holidays

Flexible scheduling

Primarily remote work

Performance bonuses

Advancement opportunities

Employee and product discounts

Training on Precision's systems and

Job summary

Precision Scheduling, Inc. is seeking an organized Administrative Coordinator to support customer communication, scheduling, permits, documentation, and day-to-day office operations.

This role is ideal for someone who communicates professionally, learns software quickly, and enjoys keeping many moving parts organized. The position is remote with hybrid elements, part-time, and provides benefits such as paid time off and flexible scheduling.

Qualifications

• Strong written and verbal communication skills.
• Excellent organization, accuracy, and follow-through.
• Comfortable using CRM systems, spreadsheets, email, cloud storage, and web-based software.
• Construction, remodeling, scheduling, customer service, or administrative experience preferred.
• Ability to work independently in a remote environment.

Responsibilities

• Answer and return customer calls, texts, and emails.
• Schedule appointments, measurements, installations, and follow-ups.
• Maintain accurate customer and project records.
• Assist with permits, HOA documentation, product information, and project paperwork.
• Upload and organize photos, files, contracts, and customer documents.
• Update CRM records, task statuses, notes, and timelines.
• Support salespeople, installers, project managers, and customers.
• Assist with social media, review requests, and basic marketing coordination when needed.
• Help ensure customers receive timely updates throughout their projects.

Skills

Communication

Organization

CRM systems

Spreadsheets

Remote work

Tools

CRM systems

Cloud storage

Web-based software

Job description

Precision Scheduling, Inc. is seeking an organized Administrative Coordinator to support customer communication, scheduling, permits, documentation, and day-to-day office operations.

This role is ideal for someone who communicates professionally, learns software quickly, and enjoys keeping many moving parts organized. The position is remote with hybrid elements, part-time, and provides benefits such as paid time off and flexible scheduling.