Remote Administrative Coordinator

Talentoma; Charleston (SC); Remote; USD 39,000 - 58,000; Full time

Benefits offered by this job

Fully remote

Structured onboarding

Regular check-ins

Skill development

Health coverage

Paid leave

401(k) plan

Bonus opportunities

Stipends

Job summary

Talentoma is hiring an Office Support Specialist for a fully remote role within the United States. The position supports the office administration team, handling emails, meetings, and project tasks from home.

You will coordinate calendars, prepare agendas and minutes, and ensure timely completion of requests across departments. Ideal candidates have 1–2 years of relevant experience, strong written/verbal communication, and proficiency with Trello and Google Calendar.

Qualifications

• High school diploma or equivalent.
• 1–2 years of remote office support or admin coordination preferred.
• Clear written and verbal communication across departments.
• Familiarity with digital task tracking and calendar tools.
• Ability to prepare agendas and concise meeting minutes.
• Ability to coordinate travel arrangements when needed.
• Reliable home workspace with quiet environment.
• Authorized to work in the United States.

Responsibilities

• Review shift-start emails and tasks; identify deadlines and owners.
• Verify scope, approvals, participant details, and timing before updating status.
• Manage tasks in Trello; track due dates, dependencies, and notes.
• Send and manage meeting invites via Google Calendar; resolve conflicts.
• Create meeting agendas, circulate materials, and share links.
• Take concise minutes and assign action owners.
• Research staff travel options; coordinate reservations after approval.
• Follow up on incomplete requests and adjust priorities as needed.
• Escalate conflicts to the team lead with options.

Skills

Remote coordination

Clear communication

Agenda & minutes

Task tracking tools

Travel coordination

Organization

US work authorization

Education

High school diploma or equivalent

Tools

Trello

Google Calendar

Job description

Talentoma is hiring an Office Support Specialist for a fully remote role within the United States. The position supports the office administration team, handling emails, meetings, and project tasks from home.

You will coordinate calendars, prepare agendas and minutes, and ensure timely completion of requests across departments. Ideal candidates have 1–2 years of relevant experience, strong written/verbal communication, and proficiency with Trello and Google Calendar.