Remote Administrative Assistant to Engineering Leaders

RecruiterForge; United States; Remote; USD 101,000 - 165,000; Full time

Benefits offered by this job

Health benefits

Stock purchase plan

Technology stipend

Flexible time off

Job summary

RecruiterForge is seeking an Administrative Assistant IV to support two senior engineering executives. You will manage calendars, travel, meetings, and key priorities, reporting to the lead Executive Assistant.

Proficiency with Google Suite, Microsoft Office, Navan, and Zoom is essential. In this role you’ll secure productive time for leaders, prepare meeting materials, and supervise cross-team coordination across the leadership-support group, including onsite and offsite events and travel

Qualifications

• 2–4 years of relevant administrative experience.
• Ability to work independently and collaborate across teams.
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom.
• Strong organization, resourcefulness, attention to detail, follow-through, and the ability to manage several priorities at once.

Responsibilities

• Manage both executives' administrative needs and schedule across time zones.
• Prepare meetings by creating calendar events, drafting agendas, building slide decks, and communicating with participants.
• Attend meetings to manage Zoom, capture action items, and follow up with attendees.
• Coordinate team-building events and onsite/offsite meetings.
• Coordinate priorities with the Product counterpart and broader leadership-support team.
• Arrange travel and submit expense reports via Navan; prepare documents and presentations; reconcile budgets.

Skills

Independent work

Cross-team collaboration

Organization

Communication

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

RecruiterForge is seeking an Administrative Assistant IV to support two senior engineering executives. You will manage calendars, travel, meetings, and key priorities, reporting to the lead Executive Assistant.

Proficiency with Google Suite, Microsoft Office, Navan, and Zoom is essential. In this role you’ll secure productive time for leaders, prepare meeting materials, and supervise cross-team coordination across the leadership-support group, including onsite and offsite events and travel