Executive Assistant to Senior Engineers - Remote

Mosaec; Northern (KY); Remote; USD 101,000 - 151,000; Full time

Benefits offered by this job

100% covered health insurance for you/

Monthly tech stipend

Time off & holidays

Employee stock purchase plan (ESPP)

Job summary

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. This remote-first role involves calendar management, travel planning, meeting prep, and cross-functional coordination across the Leadership Support Team.

You will coordinate with the Engineering Team leadership, manage Zoom meetings, and help drive efficiency with AI tools while ensuring confidentiality and high standards of professionalism.

Qualifications

• 2–4 years of administrative experience.
• Ability to work independently and across teams.
• Highly organized with attention to detail and follow-through.

Responsibilities

• Manage two Senior Executives' calendars and travel.
• Prepare meetings, agendas, slides, and attendee communications.
• Deconflict schedules across time zones and coordinate meetings.
• Attend meetings to manage Zoom, capture action items, and follow up.
• Coordinate team events and cross-functional initiatives with leadership teams.
• Process expenses via Navan and assist with travel coordination and document prep.
• Support AI tooling adoption to improve productivity for executives.

Skills

Administrative experience

Independent worker

Multitasking

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Teams. This remote-first role involves calendar management, travel planning, meeting prep, and cross-functional coordination across the Leadership Support Team.

You will coordinate with the Engineering Team leadership, manage Zoom meetings, and help drive efficiency with AI tools while ensuring confidentiality and high standards of professionalism.