Remote Administrative Assistant - National Client Services

Wilson Elser (Professional Staff Careers); Miami (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discounts

Job summary

Wilson Elser is seeking an Administrative Assistant to support a national client services team, acting as a liaison between a leadership group with close client contact and the broader national client services team. The role involves handling confidential communications and documents while coordinating data collection and project support.

The position offers a flexible, hybrid or remote working arrangement and can be located in any state with an office.

Qualifications

• Bachelor’s Degree or equivalent professional experience.
• 1–2 years of experience in a law firm setting.
• Familiarity with Document Management Systems.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Experience with data entry or data management.
• Experience with eDiscovery, information, data, or document collection or preservation a plus.
• Familiarity with web-based collaboration tools and work management software a plus.
• Experience with team messaging and instant messaging platforms a plus.
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously.
• Excellent written, verbal and interpersonal communication skills.
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals.
• Demonstrated professionalism in all client and internal communication.

Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature and manages highly confidential documents and information.
• Collaborates on projects focused on client interfacing, document management, data entry, and data management.
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management.
• Provides clerical or administrative legal services support as requested.

Skills

Excellent written communication

Verbal and interpersonal communication

Organizational skills

Attention to detail

Multitasking

Team collaboration

Education

Bachelor’s Degree

Tools

Document Management Systems

Microsoft Office Suite

SharePoint

Web-based collaboration tools

Instant messaging platforms

Job description

Wilson Elser is seeking an Administrative Assistant to support a national client services team, acting as a liaison between a leadership group with close client contact and the broader national client services team. The role involves handling confidential communications and documents while coordinating data collection and project support.

The position offers a flexible, hybrid or remote working arrangement and can be located in any state with an office.