Hybrid/Remote Administrative Assistant — National Law Firm

Wilson Elser (Professional Staff Careers); Phoenix (AZ); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser is actively seeking an Administrative Assistant to support a national client services team, acting as a liaison between leadership and the broader national team. This role emphasizes confidential scheduling, document handling, and collaboration across offices.

The position offers a flexible, hybrid or remote working arrangement and can be located in any state with an office. A Bachelor’s degree or equivalent experience is required along with 1–2 years in a law firm setting.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in a law firm.
• Familiarity with Document Management Systems.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Experience with data entry or data management a plus.
• Familiarity with web‑based collaborative tools and work management software a plus.
• Experience with team messaging and instant messaging platforms a plus.
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously.
• Excellent written, verbal and interpersonal communication skills.
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals.
• Demonstrated professionalism in all client and internal communication.

Responsibilities

• Schedules and manages highly confidential meetings, documents and information.
• Manages complex calendars; coordinates day‑to‑day meetings and responsibilities across a team of attorneys.
• Schedules and tracks key meeting series, client requests, and project management, aligning to deadlines.
• Collaborates on projects to improve communication, document management, data entry and data management.
• Assists with project management functions and process implementation on the client services team, including document preparation and process improvements; supports data collection and management.
• Provides clerical or administrative legal services support as requested.

Skills

Strong communication

Excellent organizational skills

Calendar management

Data entry

Client interaction

Attention to detail

Team collaboration

Education

Bachelor’s Degree or equivalent professional experience

Tools

Microsoft Office Suite

SharePoint

Document Management Systems

Job description

Wilson Elser is actively seeking an Administrative Assistant to support a national client services team, acting as a liaison between leadership and the broader national team. This role emphasizes confidential scheduling, document handling, and collaboration across offices.

The position offers a flexible, hybrid or remote working arrangement and can be located in any state with an office. A Bachelor’s degree or equivalent experience is required along with 1–2 years in a law firm setting.