Hybrid/Remote Administrative Assistant – National Client Services

Wilson Elser - Business & Legal Professionals; Chicago (IL); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) match

Generous PTO

Medical/dental/vision

Job summary

Wilson Elser - Business & Legal Professionals is seeking an Administrative Assistant to support a national client services team, acting as a liaison between leadership and the broader national group. The role involves handling confidential client communications, processing documents, data entry, and project coordination.

The ideal candidate will have a Bachelor’s degree or equivalent experience, 1–2 years in a law firm, and strong MS Office skills.

Qualifications

• Bachelor’s Degree or equivalent professional experience
• 1–2 years of experience in a law firm
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with eDiscovery, information, data, or document collection/preservation a plus
• Familiarity with web-based collaboration tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Skills

Strong communication

Attention to detail

Time management

Customer service

Team collaboration

MS Office proficiency

Education

Bachelor’s Degree or equivalent

Tools

Document Management Systems

SharePoint

Microsoft Office Suite

Data entry systems

Job description

Wilson Elser - Business & Legal Professionals is seeking an Administrative Assistant to support a national client services team, acting as a liaison between leadership and the broader national group. The role involves handling confidential client communications, processing documents, data entry, and project coordination.

The ideal candidate will have a Bachelor’s degree or equivalent experience, 1–2 years in a law firm, and strong MS Office skills.