Remote Administrative Assistant - Impactful Exec Support

Believe in Me; Seattle (WA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Believe in Me is seeking an Administrative Assistant to support our nonprofit team and board with organized, confidential, and timely operations.

This full-time role offers hybrid or remote collaboration with Seattle, Washington, and reports to the CEO. Ideal candidates bring strong MS Office skills, solid time management, and professional communication to help young people access opportunities. You will help coordinate schedules, manage correspondence, and prepare materials for meetings.

Qualifications

• 5 years of experience as an Administrative Assistant or similar role.
• Experience with MS Office or G Suite.
• High school diploma required; certification a plus.
• Strong time management and organizational skills.
• Discretion and confidentiality in handling information.

Responsibilities

• Open, sort and distribute mail, faxes, emails, and other correspondence.
• Act as the point of contact among executives, staff, donors, and partners.
• Communicate in a timely and accurate manner.
• Manage calendars: schedule, prepare for, and follow up for meetings.
• Record meeting minutes.
• Record daily expenses and prepare monthly reconciliation reports.
• Order supplies and manage a records database.
• Prepare agendas, memos, executive summaries, emails, and reports.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain filing system for corporate records (digital and paper).
• Handle basic bookkeeping: bill payments and daily deposits.
• Use MS Office/G Suite, word processing, spreadsheets, databases, and presentation software.
• Provide general administrative support and other duties as assigned.

Skills

Time management

Problem solving

Decision making

Verbal & written communication

Discretion & confidentiality

Education

High school diploma

PA diploma or certification a plus

Tools

MS Office

G Suite

Job description

Believe in Me is seeking an Administrative Assistant to support our nonprofit team and board with organized, confidential, and timely operations.

This full-time role offers hybrid or remote collaboration with Seattle, Washington, and reports to the CEO. Ideal candidates bring strong MS Office skills, solid time management, and professional communication to help young people access opportunities. You will help coordinate schedules, manage correspondence, and prepare materials for meetings.