Administrative Assistant | Paid | Full-Time | Believe in Me

Believe in Me; Seattle (WA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Believe in Me is seeking an Administrative Assistant to support our nonprofit team and board with organized, confidential, and timely operations.

This full-time role offers hybrid or remote collaboration with Seattle, Washington, and reports to the CEO. Ideal candidates bring strong MS Office skills, solid time management, and professional communication to help young people access opportunities. You will help coordinate schedules, manage correspondence, and prepare materials for meetings.

Qualifications

• 5 years of experience as an Administrative Assistant or similar role.
• Experience with MS Office or G Suite.
• High school diploma required; certification a plus.
• Strong time management and organizational skills.
• Discretion and confidentiality in handling information.

Responsibilities

• Open, sort and distribute mail, faxes, emails, and other correspondence.
• Act as the point of contact among executives, staff, donors, and partners.
• Communicate in a timely and accurate manner.
• Manage calendars: schedule, prepare for, and follow up for meetings.
• Record meeting minutes.
• Record daily expenses and prepare monthly reconciliation reports.
• Order supplies and manage a records database.
• Prepare agendas, memos, executive summaries, emails, and reports.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain filing system for corporate records (digital and paper).
• Handle basic bookkeeping: bill payments and daily deposits.
• Use MS Office/G Suite, word processing, spreadsheets, databases, and presentation software.
• Provide general administrative support and other duties as assigned.

Skills

Time management

Problem solving

Decision making

Verbal & written communication

Discretion & confidentiality

Education

High school diploma

PA diploma or certification a plus

Tools

MS Office

G Suite

Job description

Administrative Assistant Opportunity and Impact

Administrative Assistant opportunity with Believe in Me combines practical service with meaningful youth impact. First, this role supports a nonprofit team that helps young people build confidence, belonging, and opportunity. In addition, the position offers flexible remote or hybrid collaboration connected to Seattle, Washington. The successful candidate will communicate clearly, follow through on commitments, and approach each assignment with care.

What the Administrative Assistant Will Contribute

The Administrative Assistant will learn current priorities and then turn them into organised next steps. For example, the role may coordinate information, review plans, support decisions, document progress, or help colleagues solve problems. Meanwhile, the volunteer or employee will protect confidentiality and respect the experiences of young people, families, donors, partners, and team members. Therefore, sound judgment and dependable communication matter throughout the work.

Collaboration, Learning, and Results

Believe in Me provides orientation, role context, and practical guidance. Additionally, team members receive clear expectations and opportunities to ask questions. However, priorities can change as programs and community needs evolve. As a result, adaptability helps the team respond effectively. Ultimately, this role strengthens the systems, relationships, and decisions that allow Believe in Me to serve young people well.

Moreover, clear communication keeps assignments moving forward. Similarly, concise updates help colleagues understand progress. Consequently, the team can address risks early. For instance, a short written summary can clarify ownership and timing. In contrast, unclear expectations can delay important work. At the same time, thoughtful questions can reveal better options. Thus, steady follow‑through supports stronger decisions. Finally, this approach helps Believe in Me deliver reliable services and opportunities for young people.

Administrative Assistant Opportunity

Administrative Assistant opportunity with Believe in Me offers meaningful responsibility, flexible collaboration, and a direct connection to better outcomes for young people.

Job ID: BIM-8760 Workplace: Remote / Hybrid / Seattle, Washington Time: Full-Time Posted: July 28, 2026 Valid through: July 28, 2027

About Believe in Me

Believe in Me empowers marginalized children by expanding access to safe environments, educational resources, and opportunities to learn and grow. Our work is grounded in care, trustworthiness, innovation, fairness, equity, diversity, and inclusion. Learn more about Believe in Me, explore current opportunities, or discover ways to volunteer.

Quick Facts

• Role: Administrative Assistant
• Type: Paid | Full-Time
• Category: Operations & Administration
• Workplace: Remote / Hybrid / Seattle, Washington
• Time: Full-Time

REPORTS TO: Chief Executive Officer LOCATION: Seattle, WA TYPE: Paid/Full-time/Non-Exempt REVIEWED: December 2021

Job Description

We are looking for an Administrative Assistant to perform a variety of administrative tasks and to support our Chief Executive Officer and Board of Directors. The Administrative Assistant is well‑organized, has great time management skills, and is able to problem‑solve and prioritize without guidance. This position will contribute to the efficiency of the Foundation by providing personalized and timely support to executive members.

Responsibilities

• Open, sort and distribute incoming mail, faxes, emails, and other correspondence.
• Act as the point of contact among executives, directors, staff, volunteers, donors, and other external partners.
• Communicate in a timely and accurate manner.
• Manage calendars: schedule, prepare for, and provide follow‑up for meetings.
• Accurately record meeting minutes.
• Record daily expenses and prepare monthly reconciliation reports.
• Perform office duties that include ordering supplies and managing a records database.
• Conduct research and compile data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Prepare agendas, memos, executive summaries, emails, presentations, reports.
• Screen and direct phone calls and distribute correspondence.

• Organize and maintain the office filing system for filing and retrieving corporate records, documents, and reports in both digital and paper form.
• Handle basic bookkeeping tasks, including bill payment and preparation of daily deposit.
• Using various software tools, including word processing, spreadsheets, databases, and presentation software.
• Provide general administrative support.
• Other duties as assigned by CEO or the Board of Directors.

Minimum Education And Experience Requirements:

• 5 years of experience as an Administrative Assistant or other relevant administrative support experience.
• In‑depth understanding of the entire MS Office or G suite.
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast‑paced, quickly changing environment.
• A proactive approach to problem‑solving with strong decision‑making skills.
• Professional level verbal and written communications skills.
• Discretion and confidentiality
• PA diploma or certification is a plus

PURPOSE: Believe in Me is organized for the principal purpose of stimulating, receiving, administering, and managing assets and funds for grant‑making to programs serving youth in need of shelter, foster care, adoption, education, and emotional enrichment support and direction.

VISION: Our vision is to help every kid develop the self‑confidence they need to succeed.

MISSION: Leveraging the generosity of our donors, we fund children’s charities that provide disadvantaged kids with a safe place to call home, a family that loves them, a feeling of community, and opportunities to learn, build self‑esteem, and have fun.

VALUES: Believe in Me effectively raises funds and manages assets in a manner that is guided by the values of caring, trustworthiness, innovation, equity, diversity, and inclusion.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time. We are an equal opportunity employer. Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information or any other category protected by applicable federal, state or local laws.

THIS COMPANY IS AN AT‑WILL EMPLOYER AS ALLOWED BY APPLICABLE STATE LAW. THIS MEANS THAT REGARDLESS OF ANY PROVISION IN THIS APPLICATION, IF HIRED, THE COMPANY OR I MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

Administrative Assistant Impact

First, you will learn the team’s priorities. In addition, you will coordinate practical next steps. For example, you will turn plans into clear actions. Therefore, colleagues can make timely decisions. Meanwhile, you will communicate progress and resolve questions. Finally, your work will help Believe in Me serve young people more effectively. Review National Council of Nonprofits resources for additional context.

Additionally, you will help the team stay organized. Consequently, priorities will remain visible. However, you will also adapt when needs change. As a result, partners can respond with confidence. Ultimately, this role strengthens reliable support for young people.

Frequently Asked Questions

• Is this role paid? Yes. This is a paid, full‑time position.
• Where is the role based? Remote / Hybrid / Seattle, Washington.
• What time commitment should I expect? Full‑Time.
• What happens after I apply? Our team reviews applications and contacts selected candidates to discuss experience, expectations, and next steps.