Remote Executive Assistant - Growth-Oriented Admin Partner

Impact Hire; United States; Remote; MXN 965,000 - 1,337,000; Full time

Job summary

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our fast-growing startup. This fully remote, full-time role focuses on executive calendar management, professional communication, and meticulous note-taking to support leadership.

You will help maintain SOPs, coordinate travel, and drive cross-functional initiatives, ensuring accuracy, organization, and timely delivery in a structured, process-driven environment.

Qualifications

• Experience supporting executives with calendar and email management.
• Strong written and spoken communication.
• Detail-oriented and organized with consistent follow-through.

Responsibilities

• Manage executive calendars and inbox communications.
• Draft documents and correspond professionally.
• Take detailed meeting notes and share summaries.
• Coordinate travel and events.
• Maintain SOPs and data records.
• Support cross-functional initiatives and deadlines.

Skills

Calendar management

Meeting notes

Travel coordination

Executive support

Documentation

SOP maintenance

Cross-functional collaboration

Tools

Excel

Word

Outlook

Task management systems

Job description

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our fast-growing startup. This fully remote, full-time role focuses on executive calendar management, professional communication, and meticulous note-taking to support leadership.

You will help maintain SOPs, coordinate travel, and drive cross-functional initiatives, ensuring accuracy, organization, and timely delivery in a structured, process-driven environment.