Remote/Hybrid Executive Assistant for Meaningful Impact

Believe in Me; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Believe in Me is seeking an Executive Assistant to support our CEO and Board, delivering organized, proactive administrative support in a fast-paced environment. You will manage calendars, prepare documents, and maintain confidential information with professionalism.

Remote or hybrid collaboration is available with a Seattle, WA focus. This full-time role requires strong communication, meticulous organization, and a proactive approach to problem-solving to help the team serve youth effectively.

Qualifications

• 5 years of experience as an executive assistant or similar role.
• Strong command of MS Office or G Suite.
• Ability to organize a daily workload and meet deadlines.
• Proactive problem-solving and professional written/verbal communication.
• Discretion and confidentiality in handling information.

Responsibilities

• Open, sort and distribute mail, emails, faxes, and other correspondence.
• Act as main contact among executives, staff, volunteers, donors and partners.
• Communicate in a timely and accurate manner.
• Manage calendars; schedule, prepare for, and follow up on meetings.
• Record meeting minutes and daily expenses; prepare monthly reconciliations.
• Perform office duties and maintain records databases.
• Prepare agendas, memos, executive summaries, emails, and reports.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain filing systems for corporate records.

Skills

Executive support

Time management

Discretion and confidentiality

Verbal and written communications

Problem solving

Meet deadlines

Education

High school diploma

PA diploma or certification

Job description

Believe in Me is seeking an Executive Assistant to support our CEO and Board, delivering organized, proactive administrative support in a fast-paced environment. You will manage calendars, prepare documents, and maintain confidential information with professionalism.

Remote or hybrid collaboration is available with a Seattle, WA focus. This full-time role requires strong communication, meticulous organization, and a proactive approach to problem-solving to help the team serve youth effectively.