Remote Personal Assistant – Construction Company

Los Angeles Ads; Anaheim (CA); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Fully remote position

Training and support provided

Long-term growth opportunity

Job summary

Los Angeles Ads is seeking a reliable Remote Personal Assistant to support the owner and management team of a growing construction company. The role is primarily administrative and suitable for a remote setup, with a Monday–Friday schedule and occasional flexibility.

The ideal candidate is highly organized, communicates professionally, and can manage multiple priorities in a fast-paced environment. You will handle calendars, emails, documents, invoicing, and project-tracking tasks while

Qualifications

• Previous experience as a personal assistant or administrative support role preferred
• Construction industry experience is a plus but not required
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient with email, spreadsheets, and online scheduling tools
• Ability to work independently with minimal supervision
• Strong attention to detail and ability to meet deadlines
• Professional, dependable, and trustworthy

Responsibilities

• Manage calendars, appointments, meetings, and reminders
• Answer and organize emails, phone calls, and messages
• Coordinate communication with clients, contractors, vendors, and subcontractors
• Prepare documents, invoices, estimates, and other administrative materials
• Maintain organized digital files and company records
• Assist with scheduling construction projects and appointments
• Follow up with clients, vendors, and contractors regarding outstanding items
• Help track project deadlines, permits, inspections, and other important dates
• Enter and maintain information in spreadsheets and company software
• Assist with bookkeeping and expense tracking as needed
• Conduct online research and prepare information for management
• Handle confidential company and client information professionally
• Perform other administrative and personal-assistant duties as assigned

Skills

Calendar management

Email management

Professional communication

Independent worker

Attention to detail

Time management

Tools

Google Workspace

Microsoft Office

Scheduling tools

QuickBooks (basic)

Job description

Schedule: Monday–Friday, with occasional flexibility as needed

About the Position

We are seeking a reliable, organized, and proactive Remote Personal Assistant to support the owner/management team of a growing construction company. The ideal candidate is highly organized, communicates professionally, follows through on tasks, and can manage multiple priorities in a fast-paced environment.

This position is primarily administrative and can be performed remotely.

Responsibilities

Manage calendars, appointments, meetings, and reminders

Answer and organize emails, phone calls, and messages

Coordinate communication with clients, contractors, vendors, and subcontractors

Prepare documents, invoices, estimates, and other administrative materials

Maintain organized digital files and company records

Assist with scheduling construction projects and appointments

Follow up with clients, vendors, and contractors regarding outstanding items

Help track project deadlines, permits, inspections, and other important dates

Enter and maintain information in spreadsheets and company software

Assist with bookkeeping and expense tracking as needed

Conduct online research and prepare information for management

Handle confidential company and client information professionally

Perform other administrative and personal-assistant duties as assigned

Qualifications

Previous experience as a personal assistant, administrative assistant, office assistant, or similar role preferred

Construction industry experience is a plus but not required

Excellent organizational and time-management skills

Strong written and verbal communication skills

Proficient with email, Microsoft Office or Google Workspace, spreadsheets, and online scheduling tools

Ability to work independently with minimal supervision

Strong attention to detail and ability to meet deadlines

Professional, dependable, and trustworthy

Comfortable communicating with clients, contractors, and business professionals

Preferred Skills

Experience with construction management or project-management software

Basic knowledge of construction terminology

Experience with QuickBooks or similar accounting software

Strong calendar and appointment-management skills

Ability to prioritize urgent tasks and keep projects moving forward

What We Offer

Fully remote position

Competitive pay based on experience

Flexible and professional work environment

Opportunity for long-term growth within a growing construction company

Training and support provided