Administrative Assistant (Construction)

K2 Staffing, LLC; Alaska; Remote; USD 42,000 - 60,000; Full time

Job summary

Confidential client seeks an Administrative Assistant (Construction) to support project management teams remotely from within the United States. The role involves handling project documentation, filing, document control, and coordinating field activities, with interaction across clients, vendors, and internal staff.

Candidates should have 3–5 years of construction admin experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years of admin experience in construction or related professional services.
• Experience supporting project managers, engineers, or construction teams preferred.
• High school diploma or equivalent; associate degree is a plus.
• Proficiency with Microsoft Office; construction software experience a plus.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Familiarity with construction terminology and project lifecycles preferred.

Responsibilities

• Provide administrative support to project management teams.
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements.
• Maintain organized filing systems for projects, contracts, and technical records.
• Assist with project document control and distribution.
• Coordinate scheduling of daily field work activities.
• Support proposal preparation and bid documents.
• Process incoming and outgoing correspondence, phone calls, and emails professionally.
• Assist with invoicing, expense tracking, and basic billing support.
• Interface with clients, vendors, subcontractors, and internal staff professionally.
• Perform general office management tasks and support day-to-day operations.
• Ensure compliance with company procedures, project requirements, and confidentiality standards.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Independent work

Construction terminology

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

SharePoint

Document management software

Job description

Administrative Assistant (Construction)

We are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest. This individual must be able to manage multiple priorities in a fast-paced environment.

Duties & Responsibilities

• Provide comprehensive administrative support to project management teams
• Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
• Maintain organized electronic and physical filing systems for projects, contracts, and technical records
• Assist with project document control and distribution
• Coordinate scheduling of daily field work activities
• Support proposal preparation efforts, including assembling qualification packages and bid documents
• Process incoming and outgoing correspondence, phone calls, and emails professionally
• Assist with invoicing, expense tracking, and basic accounting or billing support as needed
• Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
• Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
• Ensure compliance with company procedures, project requirements, and confidentiality standards

Qualifications & Requirements

• Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment
• Prior experience supporting project managers, engineers, or construction teams is strongly preferred
• High school diploma or equivalent required; associate's degree or higher is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and accuracy, particularly with technical and project-related documentation
• Professional demeanor with strong interpersonal and customer service skills
• Ability to work independently while also contributing effectively within a team environment
• Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred