Senior Construction Project Executive Assistant

Confidential; East Compton (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Confidential is seeking a highly organized Senior Executive Assistant with construction experience to support the Director of Project Management and manage key administrative, financial, and operational functions. The role requires strong judgment, financial awareness, and the ability to manage multiple priorities in a fast-paced construction environment.

The successful candidate will coordinate with project managers, field personnel, vendors, subcontractors, and internal departments.

Qualifications

• Experience providing administrative and executive support in a construction setting.
• Experience supporting senior project managers, executives, or owners.
• Strong understanding of budgeting, invoicing, expense tracking, and financial processes.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments independently in a deadline-driven environment.
• Ability to protect confidential information and maintain discretion.
• Proficiency with MS Office and construction software tools.

Responsibilities

• Provide high-level admin support to the Senior Project Manager and leadership.
• Manage calendars, appointments, meetings, deadlines, and follow-ups.
• Organize project documents, correspondence, and electronic files.
• Draft professional emails, letters, agendas, and internal communications.
• Assist with project budgets, invoicing, POs, expense reports, and cost tracking.
• Review invoices for accuracy and route for approval.
• Coordinate with project managers, field staff, vendors, subcontractors, and GC staff.
• Assist with contract administration, change orders, and closeout documentation.
• Schedule meetings and prepare supporting materials.
• Handle vendor communications, material orders, deliveries, and related requests.

Skills

Executive support

Construction industry

Budgeting

Invoicing

Microsoft Office

Procore

Sage

Viewpoint

Bluebeam

PlanGrid

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Confidential is seeking a highly organized Senior Executive Assistant with construction experience to support the Director of Project Management and manage key administrative, financial, and operational functions. The role requires strong judgment, financial awareness, and the ability to manage multiple priorities in a fast-paced construction environment.

The successful candidate will coordinate with project managers, field personnel, vendors, subcontractors, and internal departments.