Project Administrative Assistant

TRANTEK INC; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

A construction management firm based in Austin is seeking a highly organized Project Administrative Assistant to support construction project managers. This role involves coordinating project documentation, assisting with project schedules, and maintaining logs. Candidates should possess strong communication skills, 1-3 years of administrative experience in construction, and proficiency in Microsoft Office. Joining offers career growth opportunities and a collaborative team environment.

Qualifications

• 1-3 years of administrative experience in construction or related field.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail with ability to meet deadlines.

Responsibilities

• Provide administrative support to construction and project management teams.
• Assist with preparing and maintaining project schedules and submittals.
• Organize and manage project documentation including contracts and permits.
• Track and maintain logs for daily reports and project progress.
• Coordinate meetings and prepare agendas.

Skills

Organizational skills

Communication skills

Multitasking

Construction terminology

Microsoft Office proficiency

Education

High school diploma

Associate or bachelor’s degree (preferred)

Tools

Procore

Bluebeam

Autodesk

Buildertrend

Job description

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the Role

We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.

Responsibilities

• Provide administrative support to the construction and project management teams
• Assist with preparing and maintaining project schedules, submittals, and RFIs
• Organize and manage project documentation including contracts, permits, drawings, change orders, safety forms, and close-out documents
• Track and maintain logs for submittals, daily reports, safety documentation, and project progress
• Coordinate meetings, prepare agendas, take notes, and distribute minutes
• Support procurement activities such as purchase orders, vendor forms, and materials tracking
• Assist with timecard collection, labor reports, and daily manpower records
• Maintain communication with subcontractors and vendors as needed
• Help ensure compliance with company safety policies and project requirements
• Prepare spreadsheets, project binders, and documentation packages for clients, inspectors, and internal teams
• Provide general administrative support including filing, scanning, travel arrangements, and correspondence
• Assist with onboarding paperwork and documentation for on-site personnel
• Perform other project-related and administrative tasks as assigned

Qualifications

• High school diploma required; associate or bachelor’s degree preferred
• 1–3 years of administrative experience in construction or a related field
• Strong understanding of construction terminology and project workflows
• Excellent organizational and multitasking skills
• Strong verbal and written communication abilities
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to read or reference construction drawings (preferred but not required)
• Strong attention to detail with the ability to meet deadlines
• Ability to maintain confidentiality and handle sensitive project information

Preferred Skills

• Experience with construction project management software (Procore, Bluebeam, Autodesk, Buildertrend, etc.)
• Familiarity with job site safety requirements and compliance reporting
• Knowledge of procurement or basic accounting processes
• Experience supporting field superintendents or project managers

Why Join Us

• Competitive compensation and benefits
• Opportunity to grow within an expanding construction operation
• Collaborative team environment
• Exposure to major commercial, industrial, or data center projects