Remote Accounts Payable Specialist

simera-talent; San Francisco (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

We are seeking a highly organized Accounts Payable Specialist to manage invoices, payments, and vendor records with accuracy and timeliness. You will ensure proper approvals, supporting documentation, and compliance with company policies.

Responsibilities include entering AP transactions, matching invoices to POs, reconciling vendor statements, and processing payments according to schedules. You will assist with month-end close and respond to vendor inquiries.

Qualifications

• Experience in accounts payable, accounting, finance, bookkeeping, or a similar role.
• Experience processing invoices, payments, vendor statements, and financial transactions.
• Experience with accounting software, ERP systems, or accounts payable platforms.
• Strong Excel or spreadsheet skills.
• Knowledge of invoice matching, reconciliations, and payment processes.
• Ability to manage high volumes of transactions while maintaining accuracy.
• Ability to meet deadlines and follow established financial procedures.
• Strong communication skills and ability to work with vendors and internal stakeholders.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail‑oriented attitude.
• English proficiency is required if the position involves working with English‑speaking vendors, clients, or teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.
• Maintain confidentiality when handling financial and vendor information.

Skills

Accounts payable

Attention to detail

Organizational skills

Time management

Excel/Sheets

ERP experience

Reconciliation

Communication

Remote work

Tools

ERP systems

Accounting software

Job description

We are seeking a highly organized Accounts Payable Specialist to manage invoices, payments, and vendor records with accuracy and timeliness. You will ensure proper approvals, supporting documentation, and compliance with company policies.

Responsibilities include entering AP transactions, matching invoices to POs, reconciling vendor statements, and processing payments according to schedules. You will assist with month-end close and respond to vendor inquiries.