Accounts Payable Specialist

UNITED MAINTENANCE; Doraville (GA); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Disability insurance

Health insurance

Health savings account

Life insurance

Opportunities for advancement

Paid time off

Vision insurance

Job summary

UNITED MAINTENANCE is seeking an Accounts Payable (AP) Specialist to process vendor invoices, ensure timely payments, and maintain vendor records. You will support month-end close, reconcile statements, and resolve invoice discrepancies while upholding internal controls.

In this in-person role in Doraville, GA, you will collaborate with project managers and accounting teams to ensure correct coding and approvals. Strong Excel and accounting software skills are essential for success.

Qualifications

• 2+ years of accounts payable or accounting experience.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail, organization, and time management skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process vendor invoices and match them to purchase orders and receiving documentation.
• Prepare and process weekly check runs, ACH, and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate vendor files, including W-9s and payment information.
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Ensure compliance with company policies, internal controls, and tax reporting requirements.
• Support audits by providing requested documentation and records.
• Collaborate with project managers and accounting to ensure accurate coding and approvals.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Time management

Communication

Tools

Microsoft Excel

Accounting software

Job description

Accounts Payable (AP) Specialist The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining vendor records, and supporting the company's financial operations. This role works closely with internal departments and vendors to resolve payment issues while ensuring compliance with company policies and accounting procedures.

Key Responsibilities

• Process vendor invoices and match them to purchase orders and receiving documentation.
• Prepare and process weekly check runs, ACH, and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate vendor files, including W-9s and payment information.
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Ensure compliance with company policies, internal controls, and tax reporting requirements.
• Support audits by providing requested documentation and records.
• Collaborate with project managers and accounting to ensure accurate coding and approvals.
• Perform other accounting and administrative duties as assigned.

Qualifications

• 2+ years of accounts payable or accounting experience.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail, organization, and time management skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance Work Location: In person