Accounts Payable Specialist

Advance Services, Inc.; Phoenix (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Advance Services, Inc. in Phoenix, AZ seeks an Accounts Payable Specialist to manage the full cycle of AP, ensuring timely payment of vendor invoices and accurate record keeping.

You will review invoices, reconcile statements, assist with month-end close, respond to vendor inquiries, and support reconciliations and reporting. A solid GAAP understanding and QuickBooks Enterprise experience are a plus for this role.

Qualifications

• Degree in Accounting or Finance preferred, but not required.
• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive.
• Knowledge of GAAP preferred.
• Strong analytical skills with good communication and interpersonal abilities.
• Experience with QuickBooks Enterprise is a plus.

Responsibilities

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Skills

Analytical skills

Communication

Interpersonal abilities

Organization

Proactive

Self-motivated

GAAP knowledge

Vendor inquiries

Education

Accounting or Finance degree

Tools

QuickBooks Enterprise

Job description

The Accounts Payable (AP) Specialist is responsible for managing the full cycle of accounts payable processes to ensure timely and accurate payment of vendor invoices. This role involves reviewing and processing invoices, reconciling vendor statements, assisting with month-end close activities, and maintaining organized accounting records. The AP Specialist will also respond to vendor inquiries, support bank and credit card reconciliations, and generate reports as needed.

Key Responsibilities:

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Requirements:

• Degree in Accounting or Finance preferred, but not required.
• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive.
• Knowledge of GAAP preferred.
• Strong analytical skills with good communication and interpersonal abilities.
• Experience with QuickBooks Enterprise is a plus.

Advance Services, Inc. is an Equal Opportunity Employer.