Accounts Payable Specialist

Outcome HC; Whitesville (NJ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Job summary

Outcome HC is seeking a detail-oriented Accounts Payable Specialist to join our finance team. You will process invoices, maintain records, manage vendor relationships, and ensure timely payments in a fast-paced environment.

The ideal candidate has 2+ years in AP or accounting, strong Excel skills, and excellent organizational and communication abilities, with a commitment to confidentiality and accuracy.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality regarding financial information.
• Strong verbal and written communication skills.

Responsibilities

• Process and verify vendor invoices for accuracy and proper approval.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process weekly check runs.
• Prepare credit card reconciliations.
• Reconcile vendor statements and resolve billing discrepancies.
• Maintain accurate accounts payable records and documentation.
• Respond to vendor inquiries and build positive vendor relationships.
• Assist with month-end closing activities, including account reconciliations and accruals.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Monitor payment schedules to ensure timely and accurate payments.
• Generate accounts payable reports as requested by management.
• Support audits by providing requested documentation and explanations.
• Collaborate with internal departments to resolve invoice and payment issues.

Skills

2+ years AP/accounting

Excel & Office

Attention to detail

Organizational skills

Confidentiality

Verbal & written communication

Tools

Sage

Stampli

QuickBooks

Job description

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for processing invoices, maintaining accurate financial records, managing vendor relationships, and ensuring timely payments. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Process and verify vendor invoices for accuracy and proper approval.
• Match invoices with purchase orders and receiving documentation.
• Prepare and process weekly check runs
• Prepare credit card reconciliations
• Reconcile vendor statements and resolve billing discrepancies.
• Maintain accurate accounts payable records and documentation.
• Respond to vendor inquiries and build positive vendor relationships.
• Assist with month-end closing activities, including account reconciliations and accruals.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Monitor payment schedules to ensure timely and accurate payments.
• Generate accounts payable reports as requested by management.
• Support audits by providing requested documentation and explanations.
• Collaborate with internal departments to resolve invoice and payment issues.

Qualifications

Required

• 2+ years of accounts payable or general accounting experience.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality regarding financial information.
• Strong verbal and written communication skills.

Preferred

• Experience with accounting software such as Sage, Stampli , or QuickBooks.
• Knowledge of accounts payable best practices.
• Experience in a high-volume invoice processing environment.

Key Competencies

• Attention to detail
• Problem-solving skills
• Financial accuracy
• Time management
• Team collaboration
• Customer service mindset
• Ability to meet deadlines

Benefits

• Health, dental, and vision insurance
• Paid time off