Registration Officer

South Dakota Board of Regents; Spearfish (SD); On-site; USD 49,000 - 51,000; Full time

Job summary

Black Hills State University invites internal applications for a Registration Officer to support accurate student academic records, registrar operations, and responsive service to students and the campus community. This position combines technical expertise, analytical judgment, and collaboration to help students navigate registration requirements and progress toward graduation.

The Registration Officer manages registration updates; evaluates and articulates transfer coursework; evaluates and

Qualifications

• Bachelor's degree from an accredited institution.
• Experience with registrar operations preferred.
• Experience with Ellucian Banner student information system.
• Familiarity with FERPA and Board of Regents policy.
• Experience evaluating athletic eligibility requirements.

Responsibilities

• Manage registration updates and student records.
• Evaluate transfer coursework and award credit.
• Support graduation processing and compliance.
• Communicate clearly with students and campus partners.
• Protect confidentiality of information.

Skills

Attention to detail

Communication skills

Analytical thinking

Confidentiality

Customer service

Education

Bachelor's degree from an accredited institution

Tools

Ellucian Banner

Job description

Registration Officer
Black Hills State University

Black Hills State University invites internal applications for a Registration Officer to support accurate student academic records, effective registrar operations, and responsive service to students and the campus community. This position combines technical expertise, analytical judgment, and collaboration to help students navigate registration requirements and progress toward graduation.

The Registration Officer manages registration updates; evaluates and articulates transfer coursework; evaluates and awards credit for prior learning; maintains grades and transcripts; and supports graduation processing. reviewing and correcting records for external enrollment reporting, and calculating student‑athlete academic eligibility. Working closely with students, faculty, academic departments, advising and student‑success staff, Athletics, and system partners, the Registration Officer interprets and applies institutional and South Dakota Board of Regents requirements. The position resolves academic record and registration issues, safeguards confidential information, maintains accurate public and internal resources, supports and trains office staff, and makes assigned operational decisions in the Registrar's absence.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Knowledge of: the administrative responsibilities, principles, and practices of the registrar's office;
• Effective methods of administering and updating records systems;
• Courses and grades required for graduation in specific disciplines;
• Ability to develop and organize accurate record maintenance processes;
• Communicate information clearly and concisely;
• Regular and reliable attendance.
• Initiative, self-management, and decision-making skills
• Able to evaluate multiple competing tasks

SUCCESSFUL CANDIDATES WILL DEMONSTRATE

• Knowledge of registrar operations, academic records administration, higher education curriculum procedures, and graduation requirements.
• Ability to maintain accurate student records and develop effective processes for managing and updating records systems.
• Strong analytical skills, attention to detail, and sound judgment when applying policies and resolving complex issues.
• Clear, concise communication and excellent customer service.
• Initiative, effective self-management, and the ability to prioritize multiple competing responsibilities.
• A commitment to confidentiality, collaborative service, and regular, reliable attendance.

REQUIRED QUALIFICATIONS

• Bachelor's degree from an accredited institution.

PREFERRED QUALIFICATIONS

• Experience using the Ellucian Banner student information system
• Experience interpreting South Dakota Board of Regents Policy and FERPA
• Experience evaluating and applying athletic eligibility requirements

SPECIAL COMMENTS

Sponsorship not available for this position.

Compensation and Benefits

Advertised Salary $49,193.28 - $51,000 commensurate with qualifications, plus benefits

Term and Hours

Duration of the Term 12 months

Work Hours 8:00am-5:00pm, Monday - Friday (Fall and Spring)
7:30am - 4:30pm, Monday - Friday (Summer)

Appointment Percent 100

Appointment Type Regular

Scope of Search

Internal

If internal, define scope of search Internal

Additional Requirements

• Will work one Saturday morning in December and one Saturday morning in May for commencement.

Department Description and Cultural Expectations

Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business ( AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU -RC, is in Rapid City, the state’s second-largest city. BHSU , a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.

Equal Employment Opportunity Statement

Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.

Contact Information

South Dakota Board of Regents
306 e. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455