Program Assistant I

South Dakota Board of Regents; Spearfish (SD); On-site; USD 25,000 - 34,000; Part time

Job summary

Black Hills State University is seeking a part-time, benefit-eligible Program Assistant I in the Sponsored Programs Office. Responsibilities include assisting PI/PDs with grant submissions, monitoring budgets, and ensuring compliance with IRB and related requirements.

The role emphasizes professional communication, relationship-building with faculty, and effective use of Banner systems and institutional policies.

Qualifications

• Communicate professionally and clearly both orally and in writing
• Establish and maintain effective working relationships with faculty and staff
• Understand IRB approvals, budget compliance, and other federal and institutional requirements for grantees
• Translate compliance requirements into institutional terms for faculty and staff
• Facilitate good, effective resolutions to problems and issues
• Strong proficiency in technology, along with ability to help grantees navigate the necessary technology to monitor and track compliance
• Maintain confidentiality
• Excellent organizational skills

Responsibilities

• Assist Principal Investigators / Project Directors (PI/PDs) before grant submissions and throughout projects to identify research training requirements, send reminders, and track completions
• Assist PI/PDs with monitoring project budgets; run monthly and ad hoc grants accounting reports
• Maintain involvement with Institutional Animal Use and Care Committee, Human Subjects Committee, and Institutional Biosafety Committee to ensure grantees have obtained appropriate approvals prior to starting research for which protocols are required
• Assist PI/PDs in understanding allowable costs and provide guidance for obtaining approvals for budget changes
• Send reminder/notices to PI/PDs (project reporting, effort reporting, grant ending notices, etc.)
• Provide entry-level training and instruction templates for new PI/PDs on Banner system and regarding institutional policies and procedures and general grant/contract compliance requirements
• Support Grant Director, IRB Chair and IRB Committee with minutes, record-keeping and reporting requirements.
• Support other grants office functions such as drafting standard documents; creating and maintaining email distribution lists, maintaining Jacket Connect webpage for grants, etc.
• Maintain office supplies and equipment

Skills

Professional communication

Faculty relationships

IRB/budget compliance

Compliance translation

Problem solving

Tech proficiency

Confidentiality

Organizational skills

Job description

Black Hills State University is seeking applicants for a part-time, benefit eligible Program Assistant I in the Sponsored Programs Office.
DUTIES :

• Assist Principal Investigators / Project Directors (PI/PDs) before grant submissions and throughout projects to identify research training requirements, send reminders, and track completions
• Assist PI/PDs with monitoring project budgets; run monthly and ad hoc grants accounting reports
• Maintain involvement with Institutional Animal Use and Care Committee, Human Subjects Committee, and Institutional Biosafety Committee to ensure grantees have obtained appropriate approvals prior to starting research for which protocols are required
• Assist PI/PDs in understanding allowable costs and provide guidance for obtaining approvals for budget changes
• Send reminder/notices to PI/PDs (project reporting, effort reporting, grant ending notices, etc.)
• Provide entry-level training and instruction templates for new PI/PDs on Banner system and regarding institutional policies and procedures and general grant/contract compliance requirements
• Support Grant Director, IRB Chair and IRB Committee with minutes, record-keeping and reporting requirements.
• Support other grants office functions such as drafting standard documents; creating and maintaining email distribution lists, maintaining Jacket Connect webpage for grants, etc.
• Maintain office supplies and equipment

KNOWLEDGE / SKILLS / ABILITIES :

• Communicate professionally and clearly both orally and in writing
• Establish and maintain effective working relationships with faculty and staff
• Understand IRB approvals, budget compliance, and other federal and institutional requirements for grantees
• Translate compliance requirements into institutional terms for faculty and staff
• Facilitate good, effective resolutions to problems and issues
• Strong proficiency in technology, along with ability to help grantees navigate the necessary technology to monitor and track compliance
• Maintain confidentiality
• Excellent organizational skills

COMMENTS :

Sponsorship is not available for this position.

Advertised Salary $21.41/hr

Duration of the Term 12 months

Appointment Percent 50

Work Hours Regular office hours

Typical Hours Worked Per Week 20 hours

Appointment Type Regular

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires No Requirement

If other, please indicate

Department Description and Cultural Expectations

Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business ( AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU -RC, is in Rapid City, the state’s second-largest city. BHSU , a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.

Equal Employment Opportunity Statement

Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Repetitive Motion, Sitting for sustained periods of time, Use Both Hands

Describe any of the conditions selected

This is primarily computer work, which will mainly require sitting at a desk and typing.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Near Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

• * Where did you hear about this position?
  • SDBOR Employment Site
  • BHSU Website
  • HigherEdJobs.com
  • Chronicle of Higher Education
  • SD Department of Labor
  • Rapid City Journal
  • Black Hills Pioneer
  • Referral
  • Other

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455