University Registrar

South Dakota Board of Regents; Spearfish, Northern (SD, KY); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Black Hills State University in Spearfish, South Dakota seeks a University Registrar to lead the registrar's office, safeguarding student records and enabling accurate registration, degree audits, and transcripts.

The successful candidate will supervise staff, develop budgets, advise on policy and ensure FERPA compliance while serving campus leaders and students across the regental system.

Qualifications

• Bachelor's degree from an accredited institution.
• Progressively responsible experience in a college or university registrar’s office or closely related academic administration, including experience supervising personnel or leading complex operations.
• Demonstrated knowledge of academic records, registration, curriculum and degree requirements, and student information systems.

Responsibilities

• Establish office priorities, procedures, service standards.
• Supervise staff; assign work and cover critical deadlines.
• Develop the registrar office budget and manage resources.
• Direct management of student records, transcripts, and degree verifications.
• Ensure FERPA compliance and records security.

Skills

Staff supervision

Registrar processes

Policy implementation

Education

Bachelor's degree

Tools

Ellucian Banner

Degree audit systems

Job description

Black Hills State University | Spearfish, South Dakota

Black Hills State University invites applications for University Registrar. The Registrar leads the office responsible for student academic records, registration, transfer credit evaluation, academic catalogs, degree awarding, enrollment verification, and transcript services. This position protects the accuracy and confidentiality of student records while helping students, faculty, and staff navigate academic policies and processes.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• a. Establish office priorities, procedures, service standards, and measures of effectiveness.
• b. Supervise, train, and evaluate staff; assign work and maintain coverage for critical academic deadlines.
• c. Develop the office budget, manage resources, document procedures, and plan for continuity of operations.
• d. Serve on University and Regental committees and advise campus leaders on registrar functions and the operational effects of proposed academic policies.
• e. Direct the creation, accuracy, security, correction, retention, and authorized release of student academic records.
• f. Oversee grades, academic standing actions, transcripts, enrollment and degree verifications, and other official record services.
• g. Interpret and implement applicable requirements under FERPA , SDBOR policies, university policies, and records retention schedules; coordinate complex questions with appropriate campus and system offices.
• h. Maintain controls and audit practices that protect record integrity and support accurate institutional reporting.
• i. Oversee registration processes, academic term setup, course section data, enrollment changes, withdrawals, and related student communications.
• j. Help develop and administer the academic calendar and ensure that published dates, deadlines, and procedures are accurate and consistent.
• k. Resolve escalated registration issues within approved policy and delegated authority.
• l. Coordinate implementation of approved programs, courses, prerequisites, and degree requirements in the catalog and student information system.
• m. Oversee production and maintenance of the academic catalog in partnership with Academic Affairs.
• o. Direct the recording and evaluation of transfer credit according to approved policies and articulation agreements.
• p. Maintain reliable degree audit rules and communicate the effects of curriculum changes to affected offices.
• q. Direct graduation application, degree audit, eligibility review, degree posting, diploma, and related record processes.
• r. Provide leadership to produce bi-annual Commencement exercises.
• t. Identify barriers or recurring errors in degree completion processes and recommend improvements.

REQUIRED QUALIFICATIONS :

• Bachelor’s degree from an accredited institution.
• Progressively responsible experience in a college or university registrar’s office or closely related academic administration, including experience supervising personnel or leading complex operations.
• Demonstrated knowledge of academic records, registration, curriculum and degree requirements, and student information systems.

PREFERRED QUALIFICATIONS :

• Experience leading multiple registrar functions at a university.
• Experience with Ellucian Banner or a comparable student information system and with degree audit and catalog systems.
• Experience implementing policy or system changes across multiple departments.
• Knowledge of South Dakota Board of Regents policies and processes.

SPECIAL COMMENTS :

Sponsorship is not available for this position.

Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or [e-mail]. Employment is dependent upon a satisfactory background check.

Posting Date

Posting Date 09/30/2026

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 11/15/2026

Advertised Salary

Advertised Salary $85,000-$95,000 commensurate with qualifications plus benefits

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

8am-5pm M-F (Fall and Spring)
7:30am - 4:00pm M-F (Summer)

Appointment Type

Regular

Faculty Status

No

Scope of Search

External (includes Internal)

This position requires

No Requirement

Department Description and Cultural Expectations

Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business ( AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU -RC, is in Rapid City, the state’s second-largest city. BHSU , a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams.

Equal Employment Opportunity Statement

Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455