Program Assistant II

South Dakota Board of Regents; Brookings, Northern (SD, KY); Hybrid; USD 27,000 - 38,000; Full time

Benefits offered by this job

Relocation assistance

Medical insurance

Paid holidays and leave

Job summary

South Dakota State University seeks a Program Assistant II to provide executive level support to the VP for Technology and Security and division leadership. You will manage calendars, coordinate communications, and support strategic initiatives to ensure smooth daily operations.

You will supervise student employees and contribute to budgeting, data reporting, and procedural improvements in a dynamic university setting.

Qualifications

• Proven administrative support experience and strong organizational skills.
• Ability to manage calendars, meetings, and documentation for leadership teams.
• Proficiency with MS Office and ability to learn specialized systems.

Responsibilities

• Administrative Support: manage calendars, schedule meetings, prepare correspondence, and coordinate document/record management for division leadership.
• Communication Liaison: serve as professional contact for internal and external stakeholders with timely responses.
• Special Projects: coordinate projects, initiatives, and communications for the division.
• Operational Support: assist in implementing policies and systems to improve efficiency.
• Website Maintenance: keep online information current and accessible per university standards.
• Supervision: oversee student employees, recruitment, onboarding, scheduling, training, and evaluations.

Skills

Calendar management

Professional communication

Project coordination

Supervise student employees

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

The Division of Technology and Security at South Dakota State University is seeking a people-centered well organized Program Assistant II to join our team. This position plays a vital by providing executive level support to the VP for Technology and Security as well as division leadership through high-level administrative, organizational, and operational assistance. This position ensures day-to-day activities run smoothly through continuity of processes, allowing for fast and consistent service to the University.

The Division of Technology & Security ( DTS ) supports the University’s mission as a high-achieving land-grant institution by delivering technology services, safeguarding institutional information assets, and supporting effective use of technology across the University. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations wherever the University’s work takes place.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

• Administrative Support: Manage calendars, schedule meetings, prepare correspondence, and coordinate document and record management for the division leadership
• Communication Liaison: Serve as a professional point of contact for internal and external stakeholders, ensuring clear, timely communication and response to inquiries.
• Special Projects: Provide project coordination and administrative support for departmental initiatives, technology implementations, service improvements, compliance efforts, training programs, and organizational communications.
• Operational Support: Help implement and maintain policies, procedures, and systems that improve the efficiency and effectiveness of the division.
• Website Maintenance: Ensures that online information remains accurate, current and accessible, aligning with university standards.
• Supervision: Directly responsible for supervising student employees assigned to the division including, but not limited to, recruitment and onboarding, assigning work priorities, scheduling, and training and evaluations.

Benefits

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities:

• Administrative and office management practices, including scheduling, professional correspondence methods, and records retention.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn specialized systems for data entry, budgeting, and reporting.
• Basic accounting, budget tracking, financial documentation, and procurement processes.

• Communicate effectively, both verbally and in writing.
• Excellent interpersonal skills with the ability to interact professionally with faculty, staff, students, visitors and outside stakeholders.
• Strong organizational skills with the ability to complete tasks with close attention to detail and accuracy.
• Prioritize and manage multiple tasks with competing deadlines.
• Understand, interpret, and communicate rules, regulations, and policies
• Supervise, train, mentor and evaluate employees
• Develop new and continuously evaluate existing procedures to meet the changing needs of the division.
• Gather and organize data for reports and special projects

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

Advertised Salary minimum of $23.56 per hour, depending upon qualifications, plus benefits

Duration of the Term 12 months

Appointment Percent 100

Standard Business Hours 8:00 AM -5:00 PM with very occasional evenings and weekends as needed

Appointment Type Regular

Scope of Search External (includes Internal)

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position’s use of the following protective clothing or equipment.

If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Kneeling, Lifting Above Waist, Lifting Below Waist, Lifting light, Repetitive Motion, Use of Either Hand, Independently, Wrist Movement (twisting or rotating)

Describe any of the conditions selected

Fine Finger Manipulation – basic keyboarding and computer skills

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?
  • LinkedIn
  • SDBOR Employment Site
  • South Dakota Department of Labor
  • Employee Referral
  • Department Announcement / Inside State
  • Handshake
  • Job Board (Indeed, Monster, ZipRecruiter) - Please specify
  • Industry Conference
  • Search Engine - Please specify
  • Employment Agency - Please specify
  • Newspaper - Please specify
  • HigherEdJobs.com
  • Chronicle of Higher Education
  • Social Media (Facebook, Instagram, LinkedIn) - Please specify
  • Radio - Please specify
  • APLU
  • List Servs - Please specify
  • Alumni
  • Other - Please specify

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
• Reference List

Optional Documents

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take affirmative action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and affirmative action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455