Registrar & Enrollment Services Coordinator

MassBay Community College; Wellesley (MA); On-site; USD 62,000 - 65,000; Full time

Job summary

MassBay Community College is seeking an Administrative Assistant II to support the Registrar’s Office in enrollment services, scheduling, data entry, and reporting. The role emphasizes accuracy, customer service, and cross-department collaboration.

Reporting to the Registrar, you will manage office services, enable timely graduation workflows, and maintain student records across systems while assisting with multiple enrollment processes and external reporting needs.

Qualifications

• At least 3 years of full-time or equivalent experience in office management or administration.
• Associate’s or higher degree substitutions allowed for up to two years of required experience.
• Ability to work with diverse populations and perform data-entry duties accurately.

Responsibilities

• Assist Registrar with graduation audits, credential reviews, and related communications.
• Enter and update student data in PeopleSoft; generate lists and reports.
• Plan and maintain course scheduling and room assignments in PeopleSoft and R25Live.
• Monitor budget via Peoplesoft Financials; process invoices and budgets.
• Provide front-line customer service to students, staff, and the public.
• Support Registration, Admissions, and Student Accounts transactions.

Skills

Customer service

Excellent communication

Organizational skills

Multitasking

Education

Bachelor's degree or higher

Tools

PeopleSoft

Windows

Microsoft Office

Job description

MassBay Community College is seeking an Administrative Assistant II to support the Registrar’s Office in enrollment services, scheduling, data entry, and reporting. The role emphasizes accuracy, customer service, and cross-department collaboration.

Reporting to the Registrar, you will manage office services, enable timely graduation workflows, and maintain student records across systems while assisting with multiple enrollment processes and external reporting needs.