Registrar Office Admin Specialist – Scheduling & Records

Massachusetts Bay Community College; Wellesley (MA); On-site; USD 56,000 - 69,000; Full time

Benefits offered by this job

Health insurance plans

Dental Insurance and vision discount

Generous leave and vacation

Flexible Spending Plans

Life insurance

Defined Benefit Pension Plan

Deferred Compensation 457(b) or 403(b)

Tuition Benefits for employees

Employee Assistance Program

Parking on campus

Job summary

Massachusetts Bay Community College is seeking an Administrative Assistant to support the Registrar’s Office, assisting with records control, enrollment transactions, and graduation processes. The role involves data input in the Student Information System, class scheduling, and coordination with Admissions and Student Accounts, ensuring accurate student records.

The ideal candidate will work to improve operations, maintain accurate data, and provide professional front-line service to students

Qualifications

• Minimum of three years of full-time or equivalent part-time experience in office management or administration with duties including budgeting, records management, and data handling.
• Substitutions allow an Associate’s or higher degree to replace up to two years of experience; other degree substitutions up to one year.

Responsibilities

• Assist Registrar with graduation petitions for compliance and generate related reports.
• Aid in graduation audits and credential review, communicating status to students.
• Enter/update student information and schedules in PeopleSoft; generate lists and reports.
• Create/maintain academic scheduling in PeopleSoft and R25Live; coordinate room assignments.
• Support process improvements and technology solutions to increase efficiency.
• Manage departmental budget via PeopleSoft Financials, including POs and invoicing.
• Process Registration, Admissions, and Student Accounts transactions and data entry.
• Plan and coordinate academic calendars and schedules.
• Assist in data reporting to external offices and NSLDS; ensure data integrity.

Skills

Communication skills

Multi-tasking

Organization

Initiative

Independent work

Interpersonal skills

Customer service

Team collaboration

Written communication

Education

Bachelor's degree or higher

Tools

PeopleSoft

Windows

Microsoft Office

Excel

Access

Job description

Massachusetts Bay Community College is seeking an Administrative Assistant to support the Registrar’s Office, assisting with records control, enrollment transactions, and graduation processes. The role involves data input in the Student Information System, class scheduling, and coordination with Admissions and Student Accounts, ensuring accurate student records.

The ideal candidate will work to improve operations, maintain accurate data, and provide professional front-line service to students