Regional Property Management Admin Coordinator

BECO; Chesapeake (VA); On-site; USD 40,000 - 58,000; Full time

Job summary

BECO is seeking a highly organized, proactive Property Management Administrative Coordinator to support the Regional Property Management team and portfolio of multifamily communities. This role serves as the backbone for the regional team, ensuring information is organized, deadlines tracked, and projects followed through.

You will handle administrative duties across property operations, assist with budget preparation, and coordinate with property managers, accounting, maintenance, and vendors

Qualifications

• Highly organized, detail-oriented, and proactive with strong follow-through.
• Excellent written and verbal communication; able to handle confidential information discreetly.
• Able to manage multiple priorities and deadlines simultaneously.
• Able to organize complex information and present it clearly.

Responsibilities

• Provide day-to-day administrative support to Regional Property Management.
• Maintain calendars, deadlines, reminders, meetings, and follow-up items.
• Prepare reports, spreadsheets, correspondence, meeting materials, presentations, and other documents.
• Maintain trackers for projects, deadlines, renovations, unit turns, and other portfolio initiatives.
• Collect and organize recurring property information, including occupancy, leasing activity, renewals, delinquency, incentives, work orders, and other operational information.
• Follow up with property teams and other responsible parties regarding missing information and outstanding assignments.
• Assist with administrative coordination of unit renovations, repairs, inspections, capital projects, and other property initiatives.
• Maintain vendor and project documentation.
• Assist with budget preparation and organization of supporting information.
• Conduct recurring lease-file and application reviews, including monthly audits as assigned, for completeness, accuracy, and adherence to established company standards and procedures.
• Coordinate communication among Regional Management, Property Managers, Accounting, Maintenance, vendors, and other company departments.
• Review documentation, identify concerns, prepare recommendations, and coordinate workflows; final approval remains with Regional Management or other authorized leadership.

Skills

Highly organized

Strong written/verbal communication

Multitasking

Independent with follow-through

Tools

Microsoft Excel

Outlook

Word

Teams

Yardi Voyager

Job description

BECO is seeking a highly organized, proactive Property Management Administrative Coordinator to support the Regional Property Management team and portfolio of multifamily communities. This role serves as the backbone for the regional team, ensuring information is organized, deadlines tracked, and projects followed through.

You will handle administrative duties across property operations, assist with budget preparation, and coordinate with property managers, accounting, maintenance, and vendors