Property Management Administrative Coordinator

BECO; Chesapeake (VA); On-site; USD 40,000 - 58,000; Full time

Job summary

BECO is seeking a highly organized, proactive Property Management Administrative Coordinator to support the Regional Property Management team and portfolio of multifamily communities. This role serves as the backbone for the regional team, ensuring information is organized, deadlines tracked, and projects followed through.

You will handle administrative duties across property operations, assist with budget preparation, and coordinate with property managers, accounting, maintenance, and vendors

Qualifications

• Highly organized, detail-oriented, and proactive with strong follow-through.
• Excellent written and verbal communication; able to handle confidential information discreetly.
• Able to manage multiple priorities and deadlines simultaneously.
• Able to organize complex information and present it clearly.

Responsibilities

• Provide day-to-day administrative support to Regional Property Management.
• Maintain calendars, deadlines, reminders, meetings, and follow-up items.
• Prepare reports, spreadsheets, correspondence, meeting materials, presentations, and other documents.
• Maintain trackers for projects, deadlines, renovations, unit turns, and other portfolio initiatives.
• Collect and organize recurring property information, including occupancy, leasing activity, renewals, delinquency, incentives, work orders, and other operational information.
• Follow up with property teams and other responsible parties regarding missing information and outstanding assignments.
• Assist with administrative coordination of unit renovations, repairs, inspections, capital projects, and other property initiatives.
• Maintain vendor and project documentation.
• Assist with budget preparation and organization of supporting information.
• Conduct recurring lease-file and application reviews, including monthly audits as assigned, for completeness, accuracy, and adherence to established company standards and procedures.
• Coordinate communication among Regional Management, Property Managers, Accounting, Maintenance, vendors, and other company departments.
• Review documentation, identify concerns, prepare recommendations, and coordinate workflows; final approval remains with Regional Management or other authorized leadership.

Skills

Highly organized

Strong written/verbal communication

Multitasking

Independent with follow-through

Tools

Microsoft Excel

Outlook

Word

Teams

Yardi Voyager

Job description

BECO is seeking a highly organized, proactive Property Management Administrative Coordinator to support our Regional Property Management team and portfolio of multifamily communities.

This position serves as an organizational backbone for the regional team, helping ensure information is organized, deadlines are tracked, projects and action items are followed through, and important details do not fall through the cracks. This is primarily an administrative and coordination role with exposure to multifamily property operations.

To see what our employees are saying, please watch: https://youtu.be/Baq5j_GcMic

What You Will Do

• Provide day-to-day administrative support to Regional Property Management
• Maintain calendars, deadlines, reminders, meetings, and follow-up items
• Prepare reports, spreadsheets, correspondence, meeting materials, presentations, and other documents
• Maintain trackers for projects, deadlines, renovations, unit turns, and other portfolio initiatives
• Collect and organize recurring property information, including occupancy, leasing activity, renewals, delinquency, incentives, work orders, and other operational information
• Follow up with property teams and other responsible parties regarding missing information and outstanding assignments
• Assist with administrative coordination of unit renovations, repairs, inspections, capital projects, and other property initiatives
• Maintain vendor and project documentation
• Assist with budget preparation and organization of supporting information
• Conduct recurring lease-file and application reviews, including monthly audits as assigned, for completeness, accuracy, and adherence to established company standards and procedures
• Coordinate communication among Regional Management, Property Managers, Accounting, Maintenance, vendors, and other company departments
• Review documentation, identify concerns, prepare recommendations, and coordinate workflows; final approval remains with Regional Management or other authorized leadership.

What We Are Looking For

• Exceptionally organized, detail-oriented, self-directed, and persistent with follow-through
• Strong written and verbal communicator who can present information clearly and handle confidential resident, employee, and financial information discreetly
• Comfortable managing multiple priorities and deadlines simultaneously
• Able to organize complicated information and present it clearly
• Able to work independently while recognizing when an issue requires management attention

Preferred Experience

• 2+ years of administrative, property management or real estate experience
• Proficient with Microsoft Excel, Outlook, Word, and Teams
• Multifamily property management experience strongly preferred
• Yardi Voyager experience strongly preferred
• Familiarity with leasing, resident files, property reporting, vendor administration, invoices, work orders, or similar property-management functions
• General familiarity with Fair Housing and multifamily leasing practices is a plus