Regional Operations & Admin Coordinator — Multifamily

Maxx Properties; Denver (CO); On-site; USD 63,000 - 77,000; Full time

Job summary

MAXX Properties is seeking a Regional Administrative Coordinator to support the VP of Operations, regional managers, and on-site teams. The role focuses on administrative excellence, reporting, and cross-team coordination across multiple properties in our regional office.

The ideal candidate will bring 2+ years in property management or operations support, strong MS Office proficiency, and a commitment to confidentiality and professional service.

Qualifications

• At least 2 years of property management experience, preferably in multifamily residential.
• 2–3 years of administrative/office/ops support experience.
• High school diploma or equivalent.
• Working knowledge of multifamily property operations, leasing, resident relations, vendor management, and financial reporting.
• Familiarity with Fair Housing principles.
• Proficiency in Microsoft Office and expense software (Concur).
• Experience with property management software such as Yardi is preferred.
• Canva experience preferred; training will be provided.

Responsibilities

• Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare and reconcile monthly expense reports using Concur or similar software.
• Prepare reports, presentations, and other business documents for operations leadership.
• Maintain regional office records, databases, files, and corporate logs.
• Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.
• Assist Regional Managers and on-site teams with operational, administrative, and reporting needs.
• Coordinate escalated resident concerns and track resolutions.
• Review and maintain property service contracts for compliance.
• Support community marketing initiatives and online listings per Fair Housing rules.
• Set up new vendors and process regional office invoices/payments/chargebacks.
• Distribute monthly regional financial and operational reports.
• Review on-site bonus submissions for accuracy and compliance.

Skills

Organizational skills

Written & verbal communication

Prioritization & urgency

Problem solving

Professional demeanor

Relationship building

Discretion with information

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Concur

Yardi

Job description

MAXX Properties is seeking a Regional Administrative Coordinator to support the VP of Operations, regional managers, and on-site teams. The role focuses on administrative excellence, reporting, and cross-team coordination across multiple properties in our regional office.

The ideal candidate will bring 2+ years in property management or operations support, strong MS Office proficiency, and a commitment to confidentiality and professional service.