Regional Office & Compliance Coordinator

Quanta Services; Provo (AR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

PTO from day 1

401K immediate vesting

Medical plans

Dental plan

Vision plan

Life insurance

Disability insurance

Paid holidays

Pet Insurance

Employee discounts

EAP and Wellness program

Identity Theft Protection

Job summary

Summit Line Construction, a subsidiary of Quanta Services, is seeking an Office Coordinator to support the Office Manager in daily regional office operations. You will manage onboarding, scheduling, payroll support, document control, and basic AP/AR tasks to keep projects and field teams running smoothly.

You will help prepare operational reports, maintain compliance, communicate with clients and vendors, and ensure accurate timekeeping and payroll processing in a fast-paced environment.

Qualifications

• Bachelor's degree in Business, Finance, Information Technology, or a closely related field.
• 5+ years of experience in business operations, process improvement, reporting/analytics, compliance administration, or a related role.
• 2+ years of experience leading people and/or cross-functional initiatives (direct supervisory experience preferred).
• Experience developing and maintaining SOPs/policies, coordinating change management, and delivering measurable process improvements.
• Experience building and maintaining business reporting (dashboards, recurring leadership packets, KPI tracking).
• Experience in construction, utilities, or field-based operations environments (preferred).
• Familiarity with contractor/customer compliance platforms (e.g., ISNetworld) and document control practices.
• Exposure to business systems/tools such as HCSS, Procore, D Edwards ERP, SharePoint, Smartsheet, or Salesforce.
• Lean, Six Sigma, or similar continuous improvement training/certification (preferred).

Responsibilities

• Assist with daily office functions and ensure tasks are completed accurately and on time.
• Maintain organized office supply inventory and coordinate vendor services.
• Schedule onboarding meetings, safety orientations, and equipment setups for new hires.
• Collect and review daily timesheets and prepare payroll summaries for leadership.
• Maintain regional calendar and coordinate meetings, travel, and events.
• Draft and distribute internal communications and meeting notes.
• Organize, file, and upload employee and project documentation for compliance.
• Assist with preparing project invoices and tracking AP/AR activity.

Skills

Analytical skills

Communication skills

Attention to detail

Stakeholder management

Multitasking

Education

Bachelor's degree in Business/Finance/IT

Tools

Procore

HCSS

D Edwards ERP

SharePoint

Smartsheet

Salesforce

Power BI

SQL

Job description

Summit Line Construction, a subsidiary of Quanta Services, is seeking an Office Coordinator to support the Office Manager in daily regional office operations. You will manage onboarding, scheduling, payroll support, document control, and basic AP/AR tasks to keep projects and field teams running smoothly.

You will help prepare operational reports, maintain compliance, communicate with clients and vendors, and ensure accurate timekeeping and payroll processing in a fast-paced environment.