People Operations & Compliance Specialist

Quantatelcom; Heber, Northern (UT, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO starting Day 1

401K Immediate Vesting

Multiple medical plans

Dental Plan and Vision Plan

Life insurance and disability

Paid Holidays

Pet Insurance

Employee discounts, EAP and Wellness

Identity Theft Protection

Job summary

Summit Line Construction, part of Quanta Services Inc., is hiring a People Administrator to support day-to-day People Operations across the employee lifecycle. You will handle onboarding, data entry, compliance documentation, and records management while ensuring confidentiality and audit readiness.

This role may report from Heber or Provo after initial training in Heber. The ideal candidate will have strong Microsoft Office skills, excellent organization, and the ability to manage multiple

Qualifications

• Basic understanding of People principles, practices, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy.
• Experience managing calendars, meetings, tasks, and deadlines.
• Familiarity with People software and Applicant Tracking Systems (ATS) is a plus.

Responsibilities

• Support People systems by entering and updating employee information, including new hires, employee status changes, terminations, and employment verifications.
• Accurately maintain digital employee files using standardized naming conventions and retention policies.
• Conduct QA/QC reviews of onboarding packets, employee change forms, and personnel documentation to ensure compliance with internal SOPs and legal requirements.
• Track and escalate missing or incomplete documentation prior to payroll or compliance deadlines.
• Assist with internal and external audits by maintaining organized, audit-ready records.
• Process employment-related documentation requests including VOEs, wage audits, unemployment claims, garnishments, and other compliance inquiries.
• Ensure confidentiality, integrity, and security of employee information at all times.
• Generate reports as requested to support People Operations initiatives and continuous improvement efforts.
• Process and validate new hire documentation.
• Coordinate and schedule pre-employment and compliance-related drug and alcohol testing.
• Process termination records.
• Ensure completion of final documentation, benefit removals, required notices, and proper record archiving.
• Support I-9 verification tracking and documentation audits.
• Serve as an administrative point of contact for assigned regions, departments, or internal stakeholders.
• Respond to documentation and process-related inquiries from managers and office administrators.
• Provide cross-regional backup support during high-volume periods.
• Identify recurring documentation or process issues and communicate improvement opportunities to leadership.
• Participate in administrative projects, system updates, and process improvement initiatives as assigned.
• Support payroll processing by ensuring employee data is accurate, complete, and updated in People systems.
• Partner with payroll and People Operations to resolve discrepancies related to onboarding paperwork, employee changes, or terminations.
• Ensure employee records are current and compliant prior to payroll deadlines.

Skills

MS Office

Organizational skills

Communication

Confidentiality

Attention to detail

Calendar management

ATS familiarity

Tools

ATS

HRIS

Job description

Summit Line Construction, part of Quanta Services Inc., is hiring a People Administrator to support day-to-day People Operations across the employee lifecycle. You will handle onboarding, data entry, compliance documentation, and records management while ensuring confidentiality and audit readiness.

This role may report from Heber or Provo after initial training in Heber. The ideal candidate will have strong Microsoft Office skills, excellent organization, and the ability to manage multiple