Regional Executive Assistant

Vivint; Provo (UT); On-site; USD 52,000 - 74,000; Full time

Job summary

Vivint is seeking an experienced support professional to assist partnership leaders and manage the administrative workload for a Senior Regional Manager in Provo, UT. You will coordinate meetings, travel, budgeting, and daily communications to keep the team aligned and efficient.

Responsibilities include scheduling, correspondence, expense reporting, and minute-taking in meetings, with some travel and flexible hours to support leadership needs.

Qualifications

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Excellent organizational skills.
• Good communication skills; pleasant and professional phone demeanor.
• Positive "can do" attitude.
• Ability to handle multiple tasks simultaneously.
• Strong attention to detail.
• Hours are typically from 8 a.m. - 6 p.m.; night and weekend requests are common.
• Some travel will be required (Less than 5%).

Responsibilities

• Schedule and organize activities such as meetings, travel, and team activities for Senior Regional Manager and their team.
• Answer phone; take messages or field questions; organize and prioritize information.
• Assist the team in managing their schedules and travel.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Credit card reconciliation/reimbursements and expense reports for the team.
• Manage regional budget under the direction of Senior Regional Manager.
• Attend management meetings and take minutes.
• Handle confidential and non-routine information.

Skills

Interpersonal skills

Organizational skills

Communication skills

Positive attitude

Multitasking

Attention to detail

Travel readiness

Scheduling coordination

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Keynote

Job description

Vivint is seeking an experienced support professional to assist partnership leaders and manage the administrative workload for a Senior Regional Manager in Provo, UT. You will coordinate meetings, travel, budgeting, and daily communications to keep the team aligned and efficient.

Responsibilities include scheduling, correspondence, expense reporting, and minute-taking in meetings, with some travel and flexible hours to support leadership needs.