Marketing Operations Systems Coordinator

Vivint; Lehi (UT); On-site; USD 48,000 - 64,000; Full time

Job summary

Vivint is seeking an organized Operations Coordinator to support the Marketing team’s backbone. You will own governance docs, reporting, and cross-functional logistics to ensure visibility and efficient workflows.

The role suits someone who loves building systems, is detail-focused, and proactive in improving processes. You’ll collaborate with Operations and Project Managers to refine tools and dashboards for capacity planning and execution.

Qualifications

• 1-2 years of experience in operations, marketing operations, project coordination, or a related role.
• Process- and systems-oriented; enjoys building structure, maintaining organized workflows, and creating scalable tools.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Clear, proactive communicator who keeps stakeholders informed and connected.
• Experience with Asana, Airtable, or similar project management and reporting tools preferred.
• Bonus: experience with dashboard reporting, KPI tracking, or operational governance in a marketing environment.

Responsibilities

• Create and maintain governance documentation, playbooks, and process templates that keep the team aligned and operating consistently
• Track operational metrics, KPIs, and dashboard reporting to support data-informed decisions
• Coordinate recurring operational and team-wide meetings, agendas, and follow-ups to ensure aligned execution
• Manage tools, templates, and workflow systems across the team
• Maintain and clean up operational tools, including Airtable and Asana - managing workspace structure, field hygiene, outdated records, and user access
• Build and maintain the dashboards and tools used for resource tracking and capacity planning, plus administrative coordination
• Ensure team adherence to established processes, escalating exceptions to the Operations Manager
• Partner with the Operations Manager and Project Managers to continuously improve systems and workflows
• Identify operational gaps and recommend process improvements to drive clarity, efficiency, and team velocity

Skills

Process-oriented

Attention to detail

Communication skills

Multi-priority management

Tools

Asana

Airtable

Job description

Vivint is seeking an organized Operations Coordinator to support the Marketing team’s backbone. You will own governance docs, reporting, and cross-functional logistics to ensure visibility and efficient workflows.

The role suits someone who loves building systems, is detail-focused, and proactive in improving processes. You’ll collaborate with Operations and Project Managers to refine tools and dashboards for capacity planning and execution.