Regional Executive Administrative Assistant

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Parental Leave

Holidays and Leave

E-verify

Job summary

Louisiana Department of Health is seeking an experienced administrative professional to provide executive-level support to the Area Director across the Medical Vendor Administration / ES Baton Rouge Region. You will coordinate daily operations, assist with budgets, and manage program data to support leadership decisions.

The role includes maintaining databases, preparing reports, coordinating regional administrative functions, and supporting facility operations and contracts.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours credit six months experience.
• Ability to coordinate daily operations and manage budgets.

Responsibilities

• Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.
• Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.
• Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.
• Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.
• Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.
• Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.

Skills

Administrative support

Budget administration

Data management

Communication

Customer service

Tools

MS Office

Excel

Job description

Louisiana Department of Health is seeking an experienced administrative professional to provide executive-level support to the Area Director across the Medical Vendor Administration / ES Baton Rouge Region. You will coordinate daily operations, assist with budgets, and manage program data to support leadership decisions.

The role includes maintaining databases, preparing reports, coordinating regional administrative functions, and supporting facility operations and contracts.