Administrative Assistant 4

State of Louisiana; Louisiana (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Louisiana Department of Health is seeking an executive-level administrative support professional to assist the Area Director in coordinating daily operations across the region. The role includes budget administration, purchasing activities, and fiscal reporting to support efficient financial management.

You will maintain program databases, prepare leadership-ready reports, and coordinate mail, records, and facility-related administrative tasks.

Qualifications

• Three years of experience in administrative services.
• Experience substituting hours for years is described in the posting.

Responsibilities

• Provides administrative support to the Area Director by coordinating daily operations and assisting with regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting.
• Maintains databases, prepares reports, and ensures data accuracy for leadership review.
• Coordinates regional administrative functions including mail, printing, and records management.
• Supports facility operations including vehicle management, safety, and leases.
• Assists with contract, grant, and fiscal administration including payroll and accounts payable/receivable.
• Acts as a resource to regional staff coordinating administrative activities and inquiries.

Skills

Administrative experience

Following guidance

Effective communication

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join a dynamic team supporting regional leadership and play a key role in ensuring efficient day-to-day operations. This position offers the opportunity to provide executive-level administrative support, collaborate with diverse teams, and contribute to delivering quality services to communities across the region.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

• Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.
• Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.
• Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.
• Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.
• Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.
• Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.

Position-Specific Details

Location: Medical Vendor Administration / ES Baton Rouge Region 2-FSA 3 (ES TRI-REGION 3) / East Baton Rouge, East Feliciana, Iberville, Ascension Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment or Job appointment (temporary appointment that may last up to 48 months)

Cost Center: 6052130102

Position Number(s): 50689067

Contact Information

Staff Name

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.