Executive Assistant to Health Leadership

State of Louisiana; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental Leave

Paid holidays

Sick and annual leave accrual

Retirement benefits

Job summary

Louisiana Department of Health is seeking an executive support professional to coordinate high-level meetings, travel, and correspondence for the Office of Behavioral Health. You’ll work with senior leaders, agencies, and the public in a fast-paced environment, ensuring timely responses and organized operations.

The ideal candidate has five years of administrative services experience, strong organizational skills, and the ability to navigate civil service policies.

Qualifications

• Five years of experience in administrative services.
• Coordinate executive meetings and correspondence.
• Knowledge of federal/state civil service rules and policies.
• Strong time management and organizational skills.

Responsibilities

• Serves as liaison between Assistant Secretary, Medical Director, agencies, and HQ staff.
• Tracks, routes, and follows up on correspondence from officials and stakeholders.
• Coordinates executive meetings, leadership meetings, workshops, interviews, and appointments; documents minutes and action items.
• Screens and prioritizes telephone calls for the Assistant Secretary and Medical Director; directs issues to appropriate staff.
• Ensures timely information requests in the absence of the Assistant Secretary and Medical Director.
• Performs, audits, and monitors time administration activities to ensure policy compliance.
• Prepares travel documentation and coordinates travel arrangements for executives.

Skills

Communication

Time management

Policy compliance

Collaboration

Proactivity

Job description

Louisiana Department of Health is seeking an executive support professional to coordinate high-level meetings, travel, and correspondence for the Office of Behavioral Health. You’ll work with senior leaders, agencies, and the public in a fast-paced environment, ensuring timely responses and organized operations.

The ideal candidate has five years of administrative services experience, strong organizational skills, and the ability to navigate civil service policies.