Executive Support Specialist

LDH-Office of Behavioral Health; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Louisiana Department of Health (LDH) Office of Behavioral Health is seeking an executive support professional to assist senior leadership in Baton Rouge. You will coordinate high-level meetings, manage correspondence, and oversee travel and time administration activities to ensure efficient executive operations.

Ideal candidates will have five years of administrative experience, strong communication skills, and a proactive approach to policy compliance and customer focus.

Qualifications

• Five years of experience in administrative services.
• Ability to coordinate high-level meetings, correspondence, travel, and time administration.
• Experience acting as a liaison between senior leadership, government agencies, and staff.

Responsibilities

• Serves as a liaison between the Assistant Secretary, Medical Director, government agencies, Local Governing Entities, and Behavioral Health headquarters staff.
• Tracks, routes, and follows up on correspondence from elected officials, constituents, and other stakeholders to ensure timely responses.
• Coordinates executive meetings, leadership meetings, workshops, interviews, and appointments, including scheduling presenters and documenting meeting minutes and action items.
• Screens and prioritizes telephone calls and inquiries for the Assistant Secretary and Medical Director and refers matters to appropriate personnel for resolution.
• Ensures requests for information and action are addressed timely in the absence of the Assistant Secretary and Medical Director.
• Performs, audits, and monitors time administration activities and records to ensure compliance with LDH and Office of Behavioral Health policies and requirements.
• Prepares travel documentation and coordinates travel arrangements for executive leadership and other staff, as needed.

Skills

Communicating Effectively

Demonstrating Accountability

Following Policies and Procedure

Making Accurate Judgments

Focusing on Customers

Demonstrating Initiative

Job description

The Louisiana Department of Health (LDH) Office of Behavioral Health is seeking an executive support professional to assist senior leadership in Baton Rouge. You will coordinate high-level meetings, manage correspondence, and oversee travel and time administration activities to ensure efficient executive operations.

Ideal candidates will have five years of administrative experience, strong communication skills, and a proactive approach to policy compliance and customer focus.