Administrative Assistant 4

LDH-Medical Vendor Administration; Louisiana (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Louisiana Department of Health is seeking an executive-level Administrative Support role to assist the Area Director in daily operations and regional programs across the Baton Rouge region. The role involves coordinating activities, supporting budget and procurement, and maintaining program data with accuracy for leadership decisions.

The ideal candidate will have three years of administrative experience, strong communication, and a customer-focused mindset in a dynamic government environment.

Qualifications

• Three years of experience in administrative services.
• Competencies include accepting direction, effective communication, and focusing on customers.
• Experience substitution: every 15 semester hours earned equals six months of experience.

Responsibilities

• Provides administrative support to the Area Director by coordinating daily operations and assisting with regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting.
• Maintains databases, prepares reports, and ensures accuracy of program information for leadership review.

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join a dynamic team supporting regional leadership and play a key role in ensuring efficient day-to-day operations. This position offers the opportunity to provide executive-level administrative support, collaborate with diverse teams, and contribute to delivering quality services to communities across the region.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.
• Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.
• Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.
• Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.
• Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.
• Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.

Position-Specific Details

Location: Medical Vendor Administration / ES Baton Rouge Region 2-FSA 3 (ES TRI-REGION 3) / East Baton Rouge, East Feliciana, Iberville, Ascension Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment orJob appointment (temporary appointment that may last up to 48 months)

Cost Center: 6052130102

Position Number(s): 50689067

Contact Information

Staff Name

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.