Regional Administrative Assistant

Hub International; Ellicott City (MD); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Retirement savings (401(k))

Paid time off

Parental leave

Job summary

HUB International in the Mid-Atlantic region seeks an Administrative Assistant to provide staff and client support from our Rockville, MD office, with float between Annapolis, Ellicott City, and Alexandria locations.

The role requires 2+ years of office experience, a high school diploma or GED, and proficiency with Microsoft Office. Bilingual English/Spanish preferred. HUB offers comprehensive benefits and growth opportunities.

Qualifications

• High School diploma or GED; AA and/or college degree preferred, but not required.
• 2+ years of related office experience, or an equivalent combination of education and experience
• Bilingual abilities in English and Spanish preferred, but not required.
• Proven computer proficiency - Microsoft Office Suite, Outlook, etc.
• Professional appearance and demeanor.
• Demonstrated customer service skills.
• Proven ability to manage multiple tasks with competing priorities.
• Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization.

Responsibilities

• Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
• Provide callers with address, directions, and other information as required.
• Greets guests as they enter the office.
• Opens and distributes the incoming mail and packages.
• Collects and prepares the outgoing and overnight mail.
• Sends, receives and distributes faxes.
• Check and mail processing.
• Organize employee events.
• Help with reports, numbers, etc. as assigned.
• Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs.
• Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.
• Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
• Maintains calendars for Admin Services, conference rooms, conference calls and Web meetings.
• Attend and complete any training sessions or assignments as required.
• Establish and maintain effective professional working relationships with co-workers, and every level of management.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Other responsibilities and projects as assigned by Manager.

Skills

Customer service

Multitasking

Oral and written communication

Professionalism

Client interaction

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

HUB International in the Mid-Atlantic region seeks an Administrative Assistant to provide staff and client support from our Rockville, MD office, with float between Annapolis, Ellicott City, and Alexandria locations.

The role requires 2+ years of office experience, a high school diploma or GED, and proficiency with Microsoft Office. Bilingual English/Spanish preferred. HUB offers comprehensive benefits and growth opportunities.